Private invitation codes and discount vouchers can be powerful tools for event organizers who want to offer exclusive access, targeted discounts, or special offers to select guests. Oveit provides flexible options for setting up these codes, allowing organizers to create unique ticket experiences tailored to various audiences, such as sponsors, partners, or special customer groups. Here’s a step-by-step guide on how to set up and combine private invitation codes and discount vouchers for your events on Oveit.

1. Creating a Private Invitation Code #

Private invitation codes grant access to hidden or exclusive tickets that aren’t publicly visible. Here’s how to create and use one:

• Set up your event: For this example, let’s say you’re organizing “WonderConf,” a business conference in Austin with different ticket types—General Access and Premium Access.
• Add a Hidden Ticket: In addition to visible ticket options, create a hidden ticket called “Sponsored VIP” that includes perks such as VIP access and event swag.
• Enable the Hidden Ticket: To unlock this hidden ticket, apply a specific invitation code on the event registration page. When a guest enters the correct code, the Sponsored VIP ticket option will appear alongside general ticket options.

This private invitation approach is especially useful for offering tickets to sponsors, partners, or VIPs without displaying them to the public.

2. Setting Up the Private Code in Oveit #

• Go to Ticket Settings: Navigate to the ticketing section in your event dashboard.
• Choose the Ticket Type as ‘Private Invitation’: Select the hidden ticket, such as the Sponsored VIP ticket, and mark it as a private invitation. This setting restricts ticket access to those with a unique code.
• Distribute the Code: Send the code directly to intended recipients, or share a link that auto-applies the code when clicked. This feature simplifies the registration process, ensuring only selected individuals can unlock and purchase this exclusive ticket.

3. Combining Private Invitation Codes with Discount Vouchers #

You can offer discounts on private tickets by creating a voucher. This is particularly useful for sponsors or VIPs who receive both exclusive access and a special rate.

• Create a Discount Voucher: In the vouchers section, set up a new voucher specifically for the event, targeting a particular ticket like the Sponsored VIP.
• Specify the Discount Amount: Choose the type and amount of discount—either a percentage or a fixed dollar amount (e.g., $50 off). In this case, we’ll set a $50 discount.
• Limit Usage: Determine the number of times this voucher can be used. For example, if you want only five sponsors to use the code, set the usage limit to five.
• Apply to Specific Ticket Types: Assign this discount voucher exclusively to the private ticket type (e.g., Sponsored VIP). This ensures that only those with both the invitation and the voucher code can access the discounted rate for this ticket.

4. Additional Voucher Management Options #

Oveit’s system allows event organizers to manage voucher codes efficiently with these features:

• Import Voucher Codes: If you have a long list of unique codes, you can bulk-import them into Oveit rather than entering each code individually. Imported vouchers default to one-time usage but can be modified as needed.
• Generate Codes in Bulk: Use the voucher generator to create multiple codes simultaneously. For example, create 500 unique codes with a custom prefix, such as “MKing,” to identify a campaign or target group. Specify whether these codes will include letters, numbers, or a mix of both, and set a character length for each.

5. Applying the Code at Checkout #

Once the codes are created and distributed, guests can use them at checkout:

• Apply the Code: When a guest arrives at the registration page, they can enter both the invitation and voucher codes. This unlocks the private ticket and applies the discount, showing the new price in their cart.
• Track Voucher Usage: In the Oveit dashboard, you can view voucher claims and usage statistics. For example, after a purchase is completed, you’ll see details such as which voucher was used and by whom, giving you valuable insights into code effectiveness.

Conclusion #

Combining private invitation codes with discount vouchers in Oveit allows event organizers to offer targeted ticketing options and special pricing while maintaining control over access. These tools are ideal for enhancing the event experience for sponsors, partners, and other VIP guests, making it easier to customize access and pricing for specific groups. With Oveit’s advanced code management features, setting up and tracking these codes is straightforward, helping you deliver a seamless, personalized registration process.