How to Set Up Table Seating Maps for Events in Oveit

Step 1: Create a Seating Chart #

1. Log in to your Oveit Hub account.
2. Navigate to the Seating Charts section and create a new seating chart.
3. Enter a name and address for the seating chart.
4. Optionally, add a location and place it on the map using Google Maps.

Step 2: Define Seating Chart Categories #

1. Set up seating chart categories, which represent the ticketed seating areas.
2. Assign different colors to differentiate categories (e.g., General Seating vs. VIP Seating).
3. You can add or remove categories as needed.
4. Click Continue to proceed to the Design section.

Step 3: Design the Seating Map #

1. Use the design tools to create seating arrangements.
   • Example: Round table tool for circular seating arrangements.
   • Use different table types for different seating categories.
2. Select tables and assign seating categories accordingly (e.g., General Seating or VIP Seating).
3. Adjust the layout by moving and aligning tables properly.
4. Add venue elements such as:
   • Stage
   • Entrance/Exit (labeled using the Label section)
5. Ensure the seating map reflects the real-life layout accurately.

Step 4: Assign Tickets to Seating Categories #

1. Create a new event in the Events section.
2. Fill in basic event details:
   • Name
   • Start and end date
   • Description
   • Media (optional)
3. In the Location section, switch from No Seating to With Seating Chart and select the correct venue.
4. Configure ticket categories:
   • Example: General Access ticket priced at $50.
   • Assign it to the General Seating category.
   • Repeat for VIP tickets and assign them to VIP Seating.
5. Save the ticket settings.

Step 5: Manage Seating Options #

• Preview Seats:
  • Click Preview Seats to see how the seating arrangement looks to customers.
  • Check seating assignments and ensure everything is correctly mapped.
• Manage Seats:
  • Select specific seats and mark them as Not for Sale if they are booked offline or unavailable.
  • Click Apply Changes to finalize the adjustments.
• Category Seats:
  • Change seat categories dynamically (e.g., upgrade a specific seat from General Seating to VIP Seating).
  • Apply changes as needed.

Step 6: Final Event Settings #

1. Navigate to the Advanced Section and configure:
   • Follow-up emails.
   • Purchase notifications.
   • Checkout options (order confirmation settings, reminders, etc.).
2. Click Next to proceed to the final event settings.

Step 7: Publish the Event #

1. Go to the Preview and Publish section.
2. Click Publish to make the event live and available for purchase.
3. Use the Share section to:
   • View the live booking link.
   • Embed the seating map on your website using JavaScript.

Step 8: Booking and Checkout #

1. Customers can select their seats using the interactive seating map.
2. They proceed to checkout where they fill in booking details and complete payment.
3. Seats remain reserved for 10 minutes during checkout before being released back for sale.

Conclusion #

By following these steps, you can efficiently create and manage a table seating map for your event in Oveit, providing a seamless experience for both organizers and attendees.