Creating personalized badges for event attendees is a breeze with Oveit. In this guide, we’ll walk you through the process of setting up and printing badges, making your event check-in efficient and professional.

Step 1: Access the Badge Printing Tool #

To start, log into checkin.oveit.com, where you manage attendee check-ins and print badges at on-site registration. Once logged in, your event—let’s call it WonderConf—will be ready for badge setup if you’ve previously enabled badges and completed the registration form within Oveit.

Step 2: Set Up Badge Access and Permissions #

After logging in, you’ll have full access to the badge setup options. If you have staff handling check-ins but don’t want them to modify badge designs, create a separate check-in account for them with limited access.

Step 3: Create and Customize Your Badge Design #

With Oveit’s user-friendly interface, designing your badge is straightforward. Follow these steps:

1. Create Badge Layout: Click on the Create Badge option. Here, you can associate different badges with specific ticket types.
2. Select Data Fields: Choose the data fields you want displayed on the badge (e.g., Name, Company, Position). These fields will pull directly from the registration form data.
3. Customize Fonts and Layout: You can adjust fonts and move elements around for a unique look. For instance, you may want to make the attendee’s name and company larger and position the details centrally. Oveit offers various fonts and easy drag-and-drop functionality for customizing placements.

If you need to include a QR code for attendee scanning, enable it in the badge settings and save your design.

Step 4: Print Badges On-Site with Ease #

Once the badge design is set, you’re ready for on-site check-in. Here’s how to seamlessly print badges:

1. Use Mobile Devices and Bluetooth Printers: Connect your mobile device (smartphone or tablet) to a Bluetooth printer, such as the recommended Brother QL-820NWB. This setup allows you to scan and print badges wirelessly, eliminating cables and making setup simpler.
2. Scan Attendee Tickets: Using Oveit’s mobile check-in, scan each ticket, confirm the attendee’s information, and select Print Badge. If needed, you can edit details, such as correcting spelling, directly from the mobile interface before printing.

Step 5: Select the Right Printer #

The Brother QL-820NWB printer is highly recommended for badge printing at events. This portable, high-resolution Bluetooth printer also has Wi-Fi capabilities and an optional battery, ensuring smooth, quick printing. It’s durable, easy to transport, and ideal for high-speed printing without the hassle of extra cables or drivers.

Step 6: Manage Data Synchronization #

Oveit ensures seamless data syncing between registration and badge printing. Any updates made to attendee details in one part of the system will reflect across the platform, helping you maintain accurate data. This feature is especially handy for on-the-fly edits at the event.

Final Thoughts #

With Oveit, creating personalized badges for your events is simple and efficient. From initial setup to on-site printing, every step is designed to enhance your event’s check-in process, creating a smooth, professional experience for attendees and staff alike. Enjoy the ease of creating and printing badges, and get ready for a streamlined event check-in process with Oveit.