Mid-sized and large festivals are vibrant mini-economies. Your visitors are there to buy food, drinks, merch, and experiences from local vendors. But if you are still relying on slow cash lines or unreliable credit card terminals, you are losing money.

The most profitable way to run your event is by upgrading to a closed-loop cashless payment system.

How Oveit Pay Works for Your Festival: Instead of pulling out wallets, guests pay with a simple tap.

1. Top-Up: Guests load funds into a virtual account before the event (when they buy their ticket) or on-site at a top-up station.

2. Tap & Pay: Attendees use custom NFC/RFID wristbands or cards to pay instantly at any vendor.

3. Vendor Sales: Vendors accept these taps using the Oveit POS (Point of Sale) app on a standard smartphone—no clunky or expensive hardware required.

Ready to transform your festival payments and guest experiences? Connect with us today to explore how Oveit can help you boost sales, streamline operations, and delight your visitors. Together, we’ll create unforgettable experiences!

“It has more features than I ever dreamed of. Very easy setup. Any suggestion I sent to customer service was implemented within a day or so.”

Founder

We know the reality of the post-festival hustle. The gates close, the music stops, and instead of celebrating a great event, you and your team are stuck in a back office weighing dirty plastic tokens or counting beer-soaked paper tickets. It is exhausting, highly prone to human error, and inevitably leads to disputes with vendors over lost or miscounted tickets.

It is time to drop the manual math. Switching from physical tokens to a digital cashless system transforms your vendor operations from a logistical nightmare into an automated, transparent ecosystem.

Here is what happens when you replace physical tokens with Oveit’s cashless wristbands:

• Real-Time Sales Analytics: Stop waiting until Monday to know if you made a profit. Your dashboard updates live. You can see exactly which vendors have the longest lines, what items are selling out, and when your peak transaction times hit—allowing you to adjust staffing and supply on the fly.

• Zero-Friction Vendor Settlements: No more late-night counting or arguing over discrepancies. Because every transaction is recorded digitally on the vendor’s mobile POS app, the math is done for you. When the festival ends, the system automatically calculates your commission and gives you a clean, accurate payout report for every single vendor.

• Deep Guest Understanding: Tokens are anonymous; digital wallets are not. You finally get to see the full buyer journey. You will know exactly who your biggest spenders are, what food pairs best with which stages, and how long people stay. This is the exact data sponsors crave and the insight you need to make next year’s event even more profitable.

• Eliminate Fraud and Shrinkage: Physical tokens are easily lost, stolen, or counterfeited. Digital funds tied to an RFID wristband ensure every single dollar is securely tracked and accounted for, protecting both your revenue and your vendors.

By taking the physical currency out of the equation, you eliminate the friction of event management, keep your vendors happy with instant and accurate reporting, and finally get your Sunday night back.

When you are managing a midsize or large festival, crowd management is crucial. Onboarding visitors, handling wristbands distribution and cashless payments onboarding need to be straightforward. That’s why you can easily onboard customers in two ways:

• Allow for prior topup: in this case, the user registers online through a ticketing platform (Oveit or any other system) and receives their cashless payments wristband at the event. Their ticket is scanned on arrival and paired with an RFID wristband or card. This way the funds pre-topped up are moved to the wristband and the user starts with a preloaded balance. In this case, the wristband is activated when the ticket and wristband are paired.
• Allow for topup on the location: this is a much faster onboarding process and allows for RFID wristbands to be handed out, without a prior matching between tickets and wristbands. This greatly reduces the time spent onboarding. Wristbands are activated when the visitor first tops up their balance.

When handling cashless payments for festivals, one of the main tasks is onboarding vendors in your event. This should be done within a reasonable time prior to the event, with enough time for the vendors to get accustomed to the system and add their product menus. You can invite them straight from your Oveit Pay user admin panel, by just entering their email. Afterwards – they sign up, fill in their details and they’re allocated to your event. If you happen to manage more than one event on Oveit, they will only get access to the event they were invited to.

Vendors get access to both an analytics dashboard and the mobile POS. Using these two interfaces they will be able to add products, view reports, and accept payments in your festival.

One thing to note is that vendors don’t have to be external. If you are handling vending points within your event, these accounts can be set to be operated by your staff. Oveit becomes a team tool for all your staff to use and enjoy.

When handling cashless payments for festivals, one of the main tasks is onboarding vendors in your event. This should be done within a reasonable time prior to the event, with enough time for the vendors to get accustomed to the system and add their product menus. You can invite them straight from your Oveit Pay user admin panel, by just entering their email. Afterwards – they sign up, fill in their details and they’re allocated to your event. If you happen to manage more than one event on Oveit, they will only get access to the event they were invited to.

Vendors get access to both an analytics dashboard and the mobile POS. Using these two interfaces they will be able to add products, view reports, and accept payments in your festival.

One thing to note is that vendors don’t have to be external. If you are handling vending points within your event, these accounts can be set to be operated by your staff. Oveit becomes a team tool for all your staff to use and enjoy.

Most festival visitors have remaining balances when the festival is done. There are several ways you can tackle this using Oveit Pay:

• Automatically send remaining funds back when the event is done: this is possible if the customer has initially generated a transaction in our system using a credit card. This can be an initial ticket purchase or topup. Once the event is done, Oveit Pay automatically releases funds back to your customer, when you instruct the system to, as long as you have enough available funds in your account.
• Refund payments in cash: Oveit displays funds in real-time in your topup point viewing interface. In this scenario, visitors head over to the topup stations and withdraw their funds. Your staff can scan the wristband, refund the remaining funds and clear the virtual account.
• Allow visitors to use the remaining balance with another of your events: whether your festival is part of a larger network or you want to allow your customers to use the funds with next year’s event, you can do this with Oveit Pay.