Mid-sized and large festivals provide both entertainment and a place where visitors can meet and purchase from local vendors. During your festival, visitors will purchase food, beverages, fashion, and many other goods. One way of accepting payments for these goods is via cash and/or traditional card payments. The best one for you, your visitors and your vendors is closed loop cashless payments.

Closed loop cashless payments are a great way to turbo-charge your festival economy. It helps your guests top up a virtual account, used to purchase goods from festival vendors. The topup can be done before the event, when tickets are purchased or during the event, at topup points or using our digital wallet.

The virtual account can be accessed via NFC/RFID wristbands or cards. In some cases, the payments can be done via mobile wallets on the visitor’s phone. Oveit provides you with both the NFC/RFID wristbands and cards, as well as the cashless payment system that makes them work. This is Oveit Pay.

To allow the transactions to happen, the vendors need to have a special app installed on smartphones. This app allows them to keep track of the products they sell, charge customers and see detailed reports of their sales. This is the Oveit POS (Point of Sale) app.

With the help of our cashless payments technology for festivals you can easily onboard vendors, allow customers to pre-topup their virtual wallet, and process payments in your festival. When the event is done, based on the real-time reports, you can clear transactions with your vendors and retain your festival’s commission or fee.

This is just one example of the advantages you get when implementing cashless payments at your festival. With the right system to connect them, your vendors and visitors become a vibrant and active economy, which you can tap into for revenue and data.

Ready to transform your festival payments and guest experiences? Connect with us today to explore how Oveit can help you boost sales, streamline operations, and delight your visitors. Together, we’ll create unforgettable experiences!

“It has more features than I ever dreamed of. Very easy setup. Any suggestion I sent to customer service was implemented within a day or so.”

Founder

1. Easy to use: cashless payments are easy to use and implement. Most festival-goers are already accustomed to RFID wristbands used for access control and payments. They will find using Oveit Pay natural;
2. Generate more revenue: with cashless payments, you can tap into the vast economy that is created within your festival by visitors and vendors. You don’t have to rely on an estimate, you can get the exact sales reports and partner with your vendors. This way you can both benefit.
3. Get access to data: with cashless payments, festivals can easily get insights into the full visitor experience. You can understand everything in terms of customer behaviour from the moment they’ve landed on your website, to when they’ve arrived in the venue, to the purchases they’ve made. It even extends to the money still left on the wristbands when the festival is done.
4. Personalise customer experiences: with cashless payments, you control the event’s economy. You can incentivise a visit to a sponsor with free topups or you can create contests where visitors earn virtual wallet prizes. You can topup a certain amount of money to your VIP guests or you can offer limited discounts to partner vendors. It’s amazing what you can build when you run your own cashless payments solution at the festival.
5. Empower your vendors to easily sell more: with cashless payments, vendors can earn more and understand more about what works for them. They have access to real-time stats and they can quickly accept payments, with a mobile-app POS.

When you are managing a midsize or large festival, crowd management is crucial. Onboarding visitors, handling wristbands distribution and cashless payments onboarding need to be straightforward. That’s why you can easily onboard customers in two ways:

• Allow for prior topup: in this case, the user registers online through a ticketing platform (Oveit or any other system) and receives their cashless payments wristband at the event. Their ticket is scanned on arrival and paired with an RFID wristband or card. This way the funds pre-topped up are moved to the wristband and the user starts with a preloaded balance. In this case, the wristband is activated when the ticket and wristband are paired.
• Allow for topup on the location: this is a much faster onboarding process and allows for RFID wristbands to be handed out, without a prior matching between tickets and wristbands. This greatly reduces the time spent onboarding. Wristbands are activated when the visitor first tops up their balance.

When handling cashless payments for festivals, one of the main tasks is onboarding vendors in your event. This should be done within a reasonable time prior to the event, with enough time for the vendors to get accustomed to the system and add their product menus. You can invite them straight from your Oveit Pay user admin panel, by just entering their email. Afterwards – they sign up, fill in their details and they’re allocated to your event. If you happen to manage more than one event on Oveit, they will only get access to the event they were invited to.

Vendors get access to both an analytics dashboard and the mobile POS. Using these two interfaces they will be able to add products, view reports, and accept payments in your festival.

One thing to note is that vendors don’t have to be external. If you are handling vending points within your event, these accounts can be set to be operated by your staff. Oveit becomes a team tool for all your staff to use and enjoy.

When handling cashless payments for festivals, one of the main tasks is onboarding vendors in your event. This should be done within a reasonable time prior to the event, with enough time for the vendors to get accustomed to the system and add their product menus. You can invite them straight from your Oveit Pay user admin panel, by just entering their email. Afterwards – they sign up, fill in their details and they’re allocated to your event. If you happen to manage more than one event on Oveit, they will only get access to the event they were invited to.

Vendors get access to both an analytics dashboard and the mobile POS. Using these two interfaces they will be able to add products, view reports, and accept payments in your festival.

One thing to note is that vendors don’t have to be external. If you are handling vending points within your event, these accounts can be set to be operated by your staff. Oveit becomes a team tool for all your staff to use and enjoy.

Most festival visitors have remaining balances when the festival is done. There are several ways you can tackle this using Oveit Pay:

• Automatically send remaining funds back when the event is done: this is possible if the customer has initially generated a transaction in our system using a credit card. This can be an initial ticket purchase or topup. Once the event is done, Oveit Pay automatically releases funds back to your customer, when you instruct the system to, as long as you have enough available funds in your account.
• Refund payments in cash: Oveit displays funds in real-time in your topup point viewing interface. In this scenario, visitors head over to the topup stations and withdraw their funds. Your staff can scan the wristband, refund the remaining funds and clear the virtual account.
• Allow visitors to use the remaining balance with another of your events: whether your festival is part of a larger network or you want to allow your customers to use the funds with next year’s event, you can do this with Oveit Pay.