How to Design and Print Personalized Event Badges Using Oveit

Personalized attendee badges are a great way to enhance the experience at your event, providing easy identification and access control. With Oveit, you can create custom event badges that are tailored to each attendee, ensuring a smooth and professional registration process. This guide will walk you through the steps to set up and print custom event badges using Oveit.

Step 1: Collect Attendee Information

The first step in creating personalized badges is to gather the necessary information from your attendees. This is done through a registration form where you can collect details such as the attendee’s name, company, and other relevant information.

• Set Up a Registration Form: In Oveit, create a registration form and add the fields that you want to include on the badge. Fields like the attendee’s name and company are typically marked as mandatory, as these will be displayed on the badges.
• Collect Data: Once attendees start registering for your event, their information will be stored in Oveit and used later to personalize their badges.

Step 2: Access the Badge Creation Tool

After collecting the necessary data, you can start designing your custom badges.

• Navigate to Badge Options: In your Oveit dashboard, locate your event and click on the three dots to access the options menu. From there, select the Badge option. Note that this feature is available only with the Pro and Hub plans, so you may need to upgrade your account if you don’t have access.

Step 3: Design Your Badges

Now that you’re in the badge creation tool, you can start customizing your badges.

• Choose a Default Style: Oveit offers standard badge templates that you can use as a starting point. Select a style that suits your event, whether it’s a simple label or a more elaborate design.
• Add Attendee Information: In the badge editor, you’ll see the form inputs that you set up in the registration form. Simply drag and drop these fields onto the badge design. This allows you to include the attendee’s name, company, and other details directly on the badge.
• Activate and Place the QR Code: If you want to use QR codes for scanning, you can activate this feature in the badge editor. Drag the QR code onto the badge and position it where you want. This QR code can be used for tracking attendance at specific sessions or areas of your event.
• Customize Font and Layout: You can adjust the font type, size, and color to match your event’s branding. Additionally, you can upload a custom background image for the badge and position the text fields accordingly.

Step 4: Preview and Save Your Badge Design

Once you’ve finished designing the badge, it’s important to preview it to ensure everything looks correct.

• Preview the Badge: Before finalizing, use the preview feature to see how the badge will look once printed. This allows you to make any necessary adjustments to the layout, text size, or other elements.
• Save the Badge Design: After reviewing the badge, save your design. This will make the badge template ready to use when attendees arrive at your event.

Step 5: Print Badges On-Site

With your badge design saved, you’re ready to print badges on the day of the event.

• Scan Attendee E-Tickets: When attendees arrive at registration, they can present their e-ticket. Use Oveit’s scanning option to scan the QR code on their ticket.
• Verify and Edit Information: After scanning, a window will pop up with the attendee’s details. If any information needs to be corrected, you can edit it at this point.
• Print the Badge: Once the information is verified, click the “Print Badge” button. The badge will be printed, and the attendee will be automatically checked in.
• Repeat for Each Attendee: Continue scanning and printing badges for each attendee as they arrive.

Conclusion

Creating custom event badges with Oveit is a straightforward process that enhances the professionalism of your event and improves attendee experience. By following these steps, you can easily set up personalized badges, print them on-site, and ensure a seamless check-in process. If you found this tutorial helpful, be sure to explore more features of Oveit