How to set up Private Ticket Categories

Oveit allows you to create private ticket categories that can only be accessed by a private invitation code. Here are the steps you need to take in order to activate this option:

When setting up a new ticket category you will find two options: Public ticket and Private Invitation.

dashboard - creating new ticket categories with Oveit

 

Select Private Invitation and enter the unique code (*use your own private code) that will help your future attendees unlock this new category.

Oveit Dashboard - adding the code for the private invitation ticket category

Save the new ticket category.

 

For registration:

The registration form will initially display only the Public tickets categories. However, the system will ask if you have an Invitation Code.

print screen from Oveit's registration page

A text box for the code will open. The customer needs to enter the code and select the Apply code button.

Print screen with the Apply code option

If the code is correct the private ticket category will become available for registration.

code-ok

 

p.s. you can create multiple private ticket categories, each with its own invitation code. The code will unlock just the category associated with it.

 

 

Terms and Conditions checkbox (with active link)

How to add a Terms and Conditions link that sends customers on your own Terms and Conditions page.

This option is available from the “customer forms” and the link becomes available in the first step of the registration process.

Customers forms are enabled for Step 1 -Event settings-.

step-1

When you reach the “Customer forms” step select the Checkbox option (as field type).

screen-shot-2019-02-07-at-4-40-48-pm

The field supports HTML tags so in my example I have used:

I agree with the <a href=”https://oveit.com/terms-and-conditions.html”> Terms and Conditions </a>

You can use this format and simply change the link for Terms and conditions. Or, of course, use a different message, it’s your choice. Just make sure that you use the HTML <a href=”…”> tag in order to create an active link.

 

Here is the display of my input.

checkbox-and-active-link

P.s. customer forms also support  <i> italic </i> and <strong> strong </strong> HMTL tags, in order to help you pointing out what you think is really important.

 

Please let us know if you need our help.

 

How to use Oveit’s built-in NFC technology for access control

If you host multiple days events in spaces that have multiple areas/halls you know that sometimes it may be difficult to verify access credential for all of your attendees. One way to do it is to use different color wristbands, but this way will be difficult to collect information on your attendees’ access preferences: what time do they arrive? when do they leave? what halls/areas were most visited?

This is why we are using our built-in NFC technology for access control. The same wristband that is used for cashless payments and engagement can be used to both verify access credentials and collect real-time access information.

How does it work?

The NFC wristband is paired to the ticket (or digital wallet, as we like to call it) and stores all the attendees’ information (including access credentials). When arriving at a checkpoint attendee simply taps the “almighty” wristband and the system check is he/she has access to that particular area of your event. It also stores the check-in information, so afterward you will be able to see the areas attendees preferred.

How to set the NFC technology for access control?

When setting up the event decide which areas are available for each ticket category. In Oveit simply add those areas as Perks for each ticket category (for example, attendees that buy tickets for General Admission category will have access to Main Area and Cafeteria). If you leave the Quantity field blank there will be no limit for claiming the Perk – meaning that attendees can enter that area as often as they want.

As you can see, access to the VIP Zone area is not included in the ticket price and it can be pre-purchased for $15. The event organizer can offer this optional addon for all ticket categories or just for a specific one.

 

 

On-site, you will need to set up check-in points to verify access credential. You can use either Android mobile phones, either tablets/laptops + NFC readers. Attendees just tap their wristbands and the system verifies access credentials and registers the check-in. The best part is that the displayed screen is 100% customizable, allowing you personalize the interaction.

 

Contact us for more info on this!

 

How to set up a cashless payment system

There are multiple reasons to use a cashless payment system. We have mentioned the most important ones here.

And now it’s easier than ever to set up your own cashless payment system. It really is!

Oveit allows you to set up a cashless payment system that does not require any expensive hardware. All you need is NFC-ready Android smartphones, NFC tags, and an internet connection. Using our mobile app (Oveit Pay) your day-to-day smartphone will transform into a fast and secure POS.

How does the mobile cashless payment system work?

You create your event, sell tickets (or import them). Using the Oveit Pay app you scan the tickets, check them in and pair each ticket to an NFC tag (card, wristband, etc.)

 

checkin

 

Attendees are now ready to top-up credit and purchase items onsite. For them to do this you will need:

  1. Top-up points/cashiers.
  2. Vendors.
  1. Top-up points

To create a top-up point you will need to first create a new user (or multiple users) with cashier credentials from your main account. To do that, from the Dashboard, select Team and hit the “Invite user” button.

 

dashboard print screen "invite user"

When selecting the permissions make sure to check “Top up point” so that the new user will be able to top up credit for your attendees.

 

top-up-user

 

 

Enter the email address (it’s the username for your new account) and the password; the name is optional. Using the cashier access credentials log in into the Oveit Pay app. When attendees come to add credit simply tap the phone to the wristband and add the amount.

first-screen-cashier

 

Select “Add credit”, enter the desired amount, select payment method (Cash or Card) and Confirm. Attendees are now ready to pay using the NFC wristband.

add-credit

 

 

 

2. Vendors

To set up a store account you just need to follow the steps presented above, but make sure to select “Vendor” as a role for the user.

vendor-user

 

Using the cashier access credentials log in into the Oveit Pay app. The system will require you to enter the name and price of your products. Once you do that you can start selling products through the cashless payment system.

add-products

* products can also be added using Oveit.com and the POS will download the list at your first log-in

 

The process will be:

Attendees arrive at the selling point. You scan their wristbands and the list of products will open. Select the products the client wants to purchase and hit continue (p.s. if the total amount exceeds the client’s credit limit, the system will let you know by displaying “Insufficient funds” message).

products

 

After you hit “Continue” the list of products and the total amount will be displayed on the screen.

shopping-cart

 

Tap the client’s wristband one more time to confirm the transaction.

 

p.s. Don’t worry if you have hundreds of users. Our system allows you to easily import them as a list.

import-users

 

When the event is over attendees have the option to withdraw their money from the cashless payment system (if there are any left, of course). The option is available with the cashier account. The cashier taps the phone to the attendee’s wristband, selects “Withdraw” and then taps the phone one more time to the attendee’s wristband.

 

withdraw-confirmation

 

 

As you can see, setting up a cashless payment system has never been easier. And the best part is that the same cool wristband can be used for more than just payments, taking you one step closer to that “perfect event” that we all crave for.

 

Contact us for more info about our NFC technology for events.

Can NFC technology be used for attendee engagement?

We have talked about NFC and how much it can improve events when it is used for cashless payment systems. Today I want to talk about how it can be used for attendee engagement, to connect people at your events: brands and consumers, exhibitors and attendees, startups and investors*. At Oveit we truly appreciate all those from the event management industry because events really do a great thing: They bring people together. They unite. They help us go one step further.
We tried to make our software better for events planners. So now you can use NFC technology to collect information, and it is as simple as tapping your wristband to an NFC reader.
At Oveit a ticket is more than a ticket, it’s your client’s account. And pairing an NFC chip to this account can help your attendees engage with exhibitors by simply tapping the wristband.

How does it work?
Our feature allows the attendees to interact with the exhibitors by a simple tap of the NFC chip. Meaning that when an attendee sees something interesting for him, he can ask for more details and a follow up by simply using his/hers wristband ( NFC tag). By tapping it we will receive a personalized email from the exhibitor, also allowing the latest to collect his contact information. Simple, fast and secure.

Is it complicated? Not even a bit.
How to set up the system for something like this? Let’s assume that you have already created an event for which you are selling tickets. If you haven’t, watch a video tutorial here.
After you create your event, you will need to create the exhibitors’ accounts. Do do this, simply send them an invitations to join your event (yes, you will still have total control over your event).

invite

 

After the new user is created you will need to set it up as an exhibitor. Select “Team” from Dashboard and, from the list, select the “Create exhibitor account” for those team members that will use this great function.

create

After you have set it up as an exhibitor you will be able to personalize the account the account for each of your partners. By selecting “Exhibitor settings” you will be able to:

settings-modificata

add the name of the sender;

add a logo;

customize the subject;

customize the content of the follow-up email.

 

This is how a follow-up email will look like:

exemplu

Contact us for more info on how to use Oveit for attendee engagement.

*Visa Innovation Exchange. Tel Aviv

 

 

How to add new users to your event

To invite new users to your event, go to Dashboard and Select the “Team” option. Now, from the dropdown list, select “Send Invitations”.

screen-shot-2018-01-16-at-3-47-03-pm

 

Select “Invite user”.

screen-shot-2018-01-16-at-3-47-35-pm

The software will ask for the email address to which you want to send the invitation and the permissions you want to grant to the new user.

screen-shot-2018-01-16-at-3-47-52-pm

The user will receive the invitation via email and the link will send him to the registration page. For username, we require an e-mail address format (not an actual email address). For best practices, we recommend the following format: department@nameofyourevent.com

screen-shot-2018-01-16-at-3-53-07-pm

 

 

 

 

 

 

 

 

 

 

 


The newly created account will now have access to your event.