Oveit 2: Easy Teamwork, Seamless App Integration for Event Management

In the last 20 years, event management has often meant being locked into closed systems. Event management software companies kept everything in-house, leading to sub-par event apps, lead retrieval, customer and speaker management, marketing automation and basically any other app. For event organizers, this meant compromising innovation and quality for the sake of convenience.

Today we are releasing Oveit 2, an event tool focused on open standards. Oveit 2 is here to change what it means to organize an event, starting with event registration. It’s focus: keeping the data flow open and connected. We’ve made it easy to work with the apps you already use and to team up more effectively. Think of Oveit 2 as a tool that brings everyone in your event – from organizers to speakers – closer together, making every part of your event work better. It’s simpler, smarter event management for everyone.

An updated look and feel, with a focus on creating better experiences, easier

So – what does this mean for users that log into their account starting today?

Revamped interface for an improved event management

The event registration software experience is now more intuitive with Oveit 2’s cleaner interface. This redesign focuses on improving your access to the most relevant features, ensuring that every tool you need for successful event management is at your fingertips.

Streamlined navigation with new toolbar

In Oveit 2, we have integrated a toolbar in the left-hand area, specifically designed for event registration software. This toolbar is your gateway to easily managing event registration, marketing, reporting, financial management, and customer relationships. By consolidating these critical features in one accessible location, we aim to enhance your workflow and save valuable time.

Expanding horizons with the ‘Apps’ section

Our event registration software now includes an ‘Apps’ section, a one-stop destination where you can find and integrate with your favorite applications. Whether it’s CRM, marketing automation, or virtual event software, this addition ensures that Oveit 2 works seamlessly with the tools you already use, enhancing the efficiency and effectiveness of your event planning process.

If you are a software company that wants to plug into Oveit, don’t hesitate to connect with us. We’d love to understand how we can partner up to make events work better together.

Enhanced team collaboration features

We understand the importance of teamwork in event organization so Oveit 2 places a special emphasis on the “Team” section. This feature is designed to help with easier collaboration within teams, a huge part of using event registration software effectively. By onboarding and helping coordinate among team members, Oveit 2 makes it simpler to organize and launch successful events.

User-friendly enhancements for a smooth experience

Alongside these major updates, Oveit 2 includes several other user-friendly enhancements. These small yet beautiful touches are key to making your event work easier and better.

We’re excited to find out how you’ll use Oveit 2 in your events.

January 31, 2024 Event management, Event registration, Event tech No comments yet

Introducing Advanced Data Export for Events API – Your Event Buddy Adee

We’ve been chatting with a lot of event organizers and we discovered you need more control over your event registration data. Also – smoother connections with other systems. Guess what? We’re super excited to bring you the good news today! Oveit is leaping ahead with our newest innovation: the Advanced Data Export Engine for Events, a real game-changer for your events. It’s a bit of a tongue-twister, so let’s call it Adee for short. Like a friend, because it’s friendly and here to help.

I can’t wait to dive into why this is going to change event management for you.

At Oveit we’re passionate about making event registrations super-easy, payments smooth, and access control for your events a breeze. We believe in doing fewer things, but doing them as good as we can. And then doing them again to make them better. That’s why we prefer great connections with other tools over all-in-one rigid solutions.

AI rendition of Adee. Friendly and helpful like how it should be.

To make this happen we have rewriten our infrastructure to provide a rock-solid API, the backbone of Adee. Think of Oveit as your personal data copilot, helping you bridge event data across various platforms.

What’s the data I can work with and How does it work?

Let’s see what data you can tap into.

Customer Form

The Customer Form is where the magic starts. It’s a custom data form that your buyers fill in. It can capture anything from food preferences to T-shirt sizes or even complex data like workshop choices. Why is this important? Well, when you export this data to your CRM or marketing tools, you can personalize your attendees’ experiences and communicate with them more effectively.

Registration Form

The Registration Form data comes from your actual event-goers. This is like the Customer Form but for those who show up on the day. It’s the key to understanding who your attendees are and what they like. With this, you can tailor the event in real-time, making on-the-spot decisions to enhance the visitor experience. Or use the data later to communicate with them post event and make the next event even better.

Adee - managing event visitors data

Addons

Think of Addons as the special layers to your event burger. These are the extra benefits that come with a ticket – like merch, VIP seating, or backstage passes. By exporting this data, you can coordinate with vendors, manage inventory, and ensure exclusive perks are delivered without a hitch. Plus, you can use it to help marketing activations from your sponsors great.

Wallet Credit

The Wallet Credit is a digital balance that attendees can spend at your event. This is can help increase spending and local vendors activity. It can also work as a revenue source for you. The data here provides insights into spending habits of visitors and can work great with event wearables such as NFC wrisbtands.

Wearables work great with Adee

Customer

The Customer entity is all about the payments – billing information from buyers, whether they are individuals or a company. This intel is gold for your accounting team as well as your B2B sales team, helping to streamline invoices, and for your sales team, to identify VIP clients or companies for future events.

Voucher

Voucher data is all about the codes – vouchers, invites, referrals, affiliates, influencers. This data helps you track marketing&sales efforts and partnerships. Connect this with your marketing platforms, and you can see which channels are driving your sales.

Tickets & Badge Links

Finally, the Tickets & Badge Links help you use the tickets or personalized badges outside of Oveit. We send them their way but maybe you can use them somehow else. These links are where visitors grab their badges or tickets.

In summary, Oveit’s Advanced Data Export Engine, your friendly Adee, doesn’t just give you numbers; it offers insights into your attendees’ journey, from the moment they buy a ticket to the final goodbye. By integrating this data with other platforms, you create an ecosystem that’s in tune with your attendees’ needs, preferences, and behaviors, setting the stage for successful events that people talk about long after the lights go out.

January 23, 2024 Business events, Event management, Event registration, Event tech No comments yet

Top 10 best event registration software platforms

Looking for the best event registration software but feeling lost in a sea of options? Event planning just got easier! Dive into this curated list where the spotlight shines on top-notch event registration platforms. Whether you’re a seasoned event organizer or just dipping your toes into the planning pool, this guide offers a treasure trove of insights to help you navigate the diverse landscape of event registration tools. Discover user-friendly features, pricing insights, and unique offerings that make each platform a gem in its own right. It’s your passport to streamlined event management!

Oveit:

Oveit homepage

Strengths:

  1. Direct Payments for Event Registration: Oveit’s emphasis on registration and instant payments is a significant strength, streamlining the registration process for both organizers and attendees. One key element is that Oveit provides registration payments for credit and debit card, ACH/bank transfers and even crypto.
  2. Flexibility: Positioned as more flexible than other platforms, catering to a diverse range of events, from conferences to corporate events.
  3. Smart tickets, wearables, video ticketing: Oveit showcases a few features that are not available with any other contender on this list. The highlights are smart tickets (blockchain based tickets that solve ticket fraud), wearable wristbands and badges and video ticketing (an innovative way to sell tickets in live or recorded video).
  4. Freemium Plan: The availability of a freemium plan, allowing free event registration for up to 300 visitors, is a notable advantage, particularly for growing events. The PRO plans are easily accessible. The Business option offers full support for midsized and large events registration

Weaknesses:

  1. Market Recognition: Despite its strengths, Oveit is one of the relative new comers in the market (being around since 2016). The market recognition appears to be relatively lower compared to old school companies.
  2. Limited Features: Oveit focuses on providing a great registration, payments and access control platform. However, if you need event networking or logistics support, other, more expensive (and sometimes bloated) platforms could be the answer.

Cvent:

Strengths:

  1. Comprehensive Platform: Cvent offers an all-in-one solution for event planning and marketing, including registration, venue sourcing, and analytics.
  2. User Testimonials: Positive feedback from clients like Cornell University and Walmart Inc. adds credibility to their platform.
  3. Robust Features: Cvent provides various features, including mobile event apps, check-in and badging, webinars, and attendee hubs, making it a versatile choice for event organizers.
  4. Large User Base: Processing 240M+ registrations and managing 6M+ events indicates a wide user adoption, which often translates to a stable and reliable platform.

Weaknesses:

  1. Potentially Overwhelming: The platform’s extensive features might be overwhelming for smaller events or users with simpler needs.
  2. Expensive: The level of features and the large-scale operation may come with a higher price tag, making it less accessible for smaller organizations.

Bizzabo:

Bizzabo homepage

Strengths:

  1. Holistic Event Experience: Bizzabo aims to provide a comprehensive event experience OS, covering various event types, from conferences to webinars.
  2. User Reviews: Positive reviews from users like Piano.io and HubSpot on ease of use and growth support contribute to Bizzabo’s credibility.
  3. Revenue Generation: Bizzabo emphasizes driving revenue through events, connecting them to CRM, and providing lead capture tools, catering to business needs.

Weaknesses:

  1. Complexity for Smaller Events: The platform’s extensive features might be more than necessary for smaller events, potentially making it a complex solution for simpler needs.
  2. Pricing Concerns: While not explicitly mentioned, the emphasis on revenue generation and enterprise features might imply a higher cost, which can be a barrier for smaller organizations.

Splash:

Splash homepage
Splash homepage

Strengths:

  1. Comprehensive Event Marketing: Splash’s focus on online, in-person, and hybrid events positions it as a comprehensive event marketing tool.
  2. Design and Customization: Responsive web page and email customization options enhance the visual appeal of events.
  3. Integration with HubSpot: Integration with HubSpot facilitates seamless event management and data utilization.

Weaknesses:

  1. Limited Pricing Information: The absence of clear pricing details in the provided content can be a drawback for organizations evaluating the platform.

Eventbrite:

Eventbrite homepage

Strengths:

  1. User-Friendly Registration: Eventbrite’s three-step registration process simplifies event setup for organizers.
  2. Ticket Customization: The ability to create various ticket types and offer discounts adds flexibility.
  3. Social Media Integration: Seamless sharing on platforms like Facebook and Instagram enhances event visibility.
  4. Strong Marketplace: Eventbrite sports one of the most popular ticketing and registrations marketplace with millions of users.

Weaknesses:

  1. Pricing Complexity: While offering both free and paid plans, the variety of plans and features may be complex for users seeking simplicity.
  2. Payments Sent after Events: While some exceptions may exist the usual customer will have to wait until the event is done to receive their funds which may prove hard for most event planners.

vFairs:

Vfairs homepage

Strengths:

  1. Virtual, Hybrid, and In-Person: vFairs positions itself as an all-in-one platform for virtual, hybrid, and in-person events, providing flexibility.
  2. Industry Recognition: Being ranked #1 in the Event Management Platform & Virtual Event Platform categories on G2 adds credibility.
  3. Customizable Platform: vFairs offers a customizable platform from event registration to analytics, catering to diverse event needs.

Weaknesses:

  1. Potentially Complex: The inclusion of virtual, hybrid, and in-person capabilities might make the platform complex for users with specific event needs.
  2. Limited User Testimonials: While G2 rankings add credibility, the absence of user testimonials in the provided content is a notable gap.

SpotMe:

Spotme homepage

Strengths:

  1. Enterprise-Grade Platform: SpotMe’s positioning as an enterprise-grade platform makes it suitable for high-touch industries.
  2. Customized Registration Pages: The flexibility to build customized registration webpages aligns with diverse event setups.
  3. Real-Time Tracking and Reporting: SpotMe’s emphasis on real-time tracking and detailed reports contributes to effective event measurement.

Weaknesses:

  1. Pricing Transparency: The absence of clear pricing information may pose challenges for organizations in budget planning.

Accelevents:

Accelevents homepage

Strengths:

  1. Custom Registration Flows: Accelevents’ focus on custom flows with conditional logic and segmentation enhances the registration experience.
  2. Integration with CRMs: Seamless integration with CRMs and marketing automation tools facilitates real-time data utilization.
  3. Diverse Features: Features like assigned seating, pre-event session registration, and add-on sales contribute to a comprehensive event management experience.

Weaknesses:

  1. Pricing Information: Users might face challenges without clear pricing details, making it difficult to evaluate the platform’s affordability.

EventMobi:

Eventmobi homepage

Strengths:

  1. Flexible Event Management: EventMobi positions itself as the most flexible event management software, catering to various event types.
  2. Longevity: With over 12 years in the industry and a substantial number of global events and attendees, EventMobi’s longevity is a strength.
  3. Versatile Solutions: Offering in-person, virtual, and hybrid solutions, EventMobi caters to a broad audience.

Weaknesses:

  1. Possibly Overcrowded Offerings: The inclusion of in-person, virtual, and hybrid solutions might lead to an overcrowded platform for users with specific needs.
  2. Limited Specific Features Mentioned: The content provided doesn’t delve into specific features, making it challenging to assess the depth of the platform.

Whova:

Whova homepage

Strengths:

  1. Online Registration Customization: Whova’s customizable event registration forms and widgets contribute to a tailored registration process.
  2. Real-Time Reporting: The real-time reporting dashboard enhances the tracking of sales and attendance.
  3. Event Networking: The ability for attendees to connect and network via the mobile app adds a social element to events.

Weaknesses:

  1. Pricing Customization: Clear pricing information is not provided, potentially making it challenging for organizations to assess the platform’s cost-effectiveness.

General Observations and Recommendations:

  1. Pricing Transparency: The lack of clear pricing details across multiple platforms is a common concern for organizations. Transparency in pricing is crucial for informed decision-making.
  2. Feature Overload: While feature-rich platforms offer versatility, they may be overwhelming for smaller events. Event planners should assess their specific needs before opting for a platform. Sometimes less is better
  3. User Testimonials: Platforms with positive user testimonials instill trust and confidence.
  4. Flexibility and Freemium Plan: Oveit’s emphasis on flexibility and the availability of a freemium plan for up to 300 visitors is a unique strength, especially for growing events.
  5. Search for differentiators: While most platforms solve the same problems with the same basic solutions, searching for factors that differentiate platforms can help event planners discover new opportunities in their very competitive field.

In summary, the choice of an event registration platform should align with the specific needs, scale, and budget of the organization. Platforms offering pricing transparency, user testimonials, and a balance of features are likely to be well-received by a broad range of users.

November 16, 2023 Business events, Event management, Event registration No comments yet

Frictionless Event Payment System

Having a straight forward event payment system can be the difference between failure and success. Making sure that your customers can easily register for you paid events is one of the first things that you need to check while opting for an event registration software. But you need to also check and see if you can use that money prior to your event. Having a solid cash flow will help your business grow; having cash flow problems can crush your business.

Over the last few months, the event management industry was one of the most affected industries by the COVID 19 pandemic. Live events have been postponed or canceled, and the ones that took place were limited to a small number of attendees. Sponsors withdraw their offers as many companies decided to use part of their marketing budgets for day to day operations. Some event organizers moved the experience to online events, facing new challenges, but at the same time continuing to deliver incredible experiences to their communities. 

But having an event payment system that allows you to easily access your funds is something that every event organizer should have in mind. Regardless of the current global situation. 

At Oveit, our goal was to use technology to empower event planners that put all their work into bringing people together. Offline and online. We wanted to create a tool that makes everything fully automated, but also lets you have full control. And payments were one of the first things that we focused on.

photo showing the green "register" button on a computer keyboard
Image by bastiaan from pixabay

Direct debit for event payments

Using our event registration software, our partners have instant access to their ticketing income. All our pricing plans have the direct debit feature activated, meaning that each time a customer places an order, money goes straight into your account. For us, this is how an event payment system should look. This way, even if a customer places an order for an event that will take place one year from now, you can use that money to support your efforts. 

Secure Payments for Events

Let’s face it, paying over the internet can sometimes be an issue. For you and your customers as well. This is why we have decided to work with some of the most important payment processors in the world. This way, each time an order is placed, we can be sure that the client’s credit information is in safe hands. We do not process or store any credit information. Yet tickets are issued only after the payment is confirmed.

Multiple payment processors

Live events bring people together all over the world, so it was essential for us to provide an event registration software that supports multiple currencies and payment methods. We haven’t limited payment methods to just credit or debit card transactions. We added bank transfers as an option as well. And frankly, the option was used more than we have initially expected.

After creating their account, our partners can choose to easily integrate PayPal or Stripe as their payment processor. The Integrations are straight forward, allowing event organizers to receive money from each order straight into their account. 

As a tech company, we couldn’t neglect cryptocurrencies. Especially after running a survey with part of our partners as seeing that over 50% said that they would consider allowing customers to pay with cryptocurrencies for their future events. From March 2020, we have partnered with Crypto.com, allowing our partners to sell tickets using cryptocurrencies.

Having an event payment system that allows you to process payments in a secure environment is crucial. Your customers need to feel safe each time they share their credit information. But at the same time, it’s important to have a system that is flexible and works for you. 

November 11, 2020 Event registration No comments yet

Conference Registration – a Full Guide

We’ve seen literally hundreds of conferences registrations and we’ve noticed one thing: no one talks about the best ones. You only hear about the lousy ones. The ones where people couldn’t register. Or didn’t get their confirmation mail. Maybe they couldn’t pay. Perhaps the live stream didn’t start. Do you know of a conference registration where the lines were long and boring? Yeah, we’ve seen some.

It’s easy to get lost in what not to do. But that’s not really useful. The prepared conference planner has to know what exactly to do prior to the event and during the day of the event. She knows what are the best strategies and in what order they should be applied, what are the potential bottlenecks and how to avoid the pitfalls.

We’ve put together a simple, straight forward guide on how to navigate the conference registration process to arrive at a successful event day.

October 23, 2020 Event management, Event registration 1 comment