I’m happy to announce a thrilling update for our event organizers – Oveit now seamlessly integrates with Zapier! This powerful integration helps you streamline your event registration and connects your event with more than 6000 apps.
Automate event registration with Oveit and Zapier
What does this mean for you? With Oveit’s Zapier integration, every new event registration can automatically send secured signals to the Zapier ecosystem. This means the moment someone registers for your event, their information can instantly be synced with your CRM, marketing automation, follow-up systems, and more. It’s the kind of event automation that takes out tedious tasks for you and removes errors. It’s designed to make your life easier and your events more successful.
Why Zapier? Zapier connects over 6,000 apps, allowing you to automate event workflows without writing a single line of code. Whether you’re looking to enhance attendee engagement, streamline communication, or ensure your team has the latest registration data at their fingertips, Oveit and Zapier can make it happen.
Here’s why we thought this may be of help to you:
Automated Event Registration Workflows: Say goodbye to manual data entry. You can now automate the flow of information between your event registration platform and other critical apps and tools you use.
Real-Time Updates: Are Oveit’s notifications limiting? No prob, you can keep your team informed with real-time updates whenever a new registration or update is made. Messages on Slack, Hubspot or Whatsapp? You can do it. This way you ensure everyone is on the same page, from marketing to sales to customer service.
Personal Engagement: Use the data from new registrations to trigger personalized follow-up emails. Want to pass them through a AI filter? Let’s go. Extend and add contacts to targeted marketing campaigns? You got it, that’s possible.
Time-Saving: With this integration and others on our open data approach you can focus on what truly matters – delivering an unforgettable event experience. Let automation handle the repetitive tasks.
Getting Started Is Easy: Simply connect Oveit to Zapier, choose the apps you wish to integrate, and set up your automated registration workflows. No technical expertise required! However, if you need help with activating it – please contact us.
Ready to get started? Visit our App Directory for more information on how to integrate Oveit with Zapier or contact us to take the first step towards streamlined event management.
We’ve been chatting with a lot of event organizers and we discovered you need more control over your event registration data. Also – smoother connections with other systems. Guess what? We’re super excited to bring you the good news today! Oveit is leaping ahead with our newest innovation: the Advanced Data Export Engine for Events, a real game-changer for your events. It’s a bit of a tongue-twister, so let’s call it Adee for short. Like a friend, because it’s friendly and here to help.
I can’t wait to dive into why this is going to change event management for you.
At Oveit we’re passionate about making event registrations super-easy, payments smooth, and access control for your events a breeze. We believe in doing fewer things, but doing them as good as we can. And then doing them again to make them better. That’s why we prefer great connections with other tools over all-in-one rigid solutions.
AI rendition of Adee. Friendly and helpful like how it should be.
To make this happen we have rewriten our infrastructure to provide a rock-solid API, the backbone of Adee. Think of Oveit as your personal data copilot, helping you bridge event data across various platforms.
What’s the data I can work with and How does it work?
Let’s see what data you can tap into.
Customer Form
The Customer Form is where the magic starts. It’s a custom data form that your buyers fill in. It can capture anything from food preferences to T-shirt sizes or even complex data like workshop choices. Why is this important? Well, when you export this data to your CRM or marketing tools, you can personalize your attendees’ experiences and communicate with them more effectively.
Registration Form
The Registration Form data comes from your actual event-goers. This is like the Customer Form but for those who show up on the day. It’s the key to understanding who your attendees are and what they like. With this, you can tailor the event in real-time, making on-the-spot decisions to enhance the visitor experience. Or use the data later to communicate with them post event and make the next event even better.
Addons
Think of Addons as the special layers to your event burger. These are the extra benefits that come with a ticket – like merch, VIP seating, or backstage passes. By exporting this data, you can coordinate with vendors, manage inventory, and ensure exclusive perks are delivered without a hitch. Plus, you can use it to help marketing activations from your sponsors great.
Wallet Credit
The Wallet Credit is a digital balance that attendees can spend at your event. This is can help increase spending and local vendors activity. It can also work as a revenue source for you. The data here provides insights into spending habits of visitors and can work great with event wearables such as NFC wrisbtands.
Wearables work great with Adee
Customer
The Customer entity is all about the payments – billing information from buyers, whether they are individuals or a company. This intel is gold for your accounting team as well as your B2B sales team, helping to streamline invoices, and for your sales team, to identify VIP clients or companies for future events.
Voucher
Voucher data is all about the codes – vouchers, invites, referrals, affiliates, influencers. This data helps you track marketing&sales efforts and partnerships. Connect this with your marketing platforms, and you can see which channels are driving your sales.
Tickets & Badge Links
Finally, the Tickets & Badge Links help you use the tickets or personalized badges outside of Oveit. We send them their way but maybe you can use them somehow else. These links are where visitors grab their badges or tickets.
In summary, Oveit’s Advanced Data Export Engine, your friendly Adee, doesn’t just give you numbers; it offers insights into your attendees’ journey, from the moment they buy a ticket to the final goodbye. By integrating this data with other platforms, you create an ecosystem that’s in tune with your attendees’ needs, preferences, and behaviors, setting the stage for successful events that people talk about long after the lights go out.
First of all – what are cycle meetings? A cycle meeting is like a regular team meeting, happening in companies every few months or once a year. All or most departments in the company come together for a big meeting. The main goal? To talk about how things are going and plan for the future.
Imagine this as a high-level check-up. Each department presents their recent actions and achievements. The objective? Assess what’s working and identify areas that might need fine-tuning. It’s essentially a platform for refining strategies and making sure everyone is aligned with the company’s big goals.
Cycle meetings are not just about reports; they’re basically a team-building exercise. They help build a collective mindset and remind everyone how they can work together. It’s an opportunity for review and forward planning, helping the company grow and adapt.
You can picture this scenario not confined to a traditional boardroom but possibly outdoors or in a more relaxed atmosphere. Why? Because it’s easier to help build the team when everyone is relaxed but engaged.
Why cycle meetings are useful:
Strategic alignment: Cycle meetings serve as a compass to guide the whole organization through changes in the market;
Progress and challenges: These gatherings are a stage for presenting progress, dissecting key challenges, and understanding which are the next steps in how the company moves forward.
Team sync: By bringing all key stakeholders on board several times a year, cycle meetings ensure that everyone is in sync and can collaborate.
The key parts in making cycle meetings happen
Initiation and scheduling: Identify the need for a cycle meeting based on company needs and schedule regular gatherings based on the team’s availability.
Structure in the event setup: Conduct meetings with a well-defined agenda, encouraging open communication and collaboration among team members.
Improve continuously: Document decisions and action items, monitor progress, and use feedback to refine the efficiency of following meetings.
Event Registration: planning the event and making sure everything runs smoothly
Choose a tool to help you set up the meeting: Use a robust event registration platform like Oveit to create a centralized hub for all registration-related activities.
Integration with internal systems: Automate follow up, communications and others by integrating your event registration with internal planning tools, communication apps and other systems to ensure a smooth flow of information.
Analytics and personalization: Leverage event registration analytics for data-driven decisions, personalize VIP experiences, and targeted communication.
Your action plan for event registration Excellence
Event registration: Choose a versatile event registration platform like Oveit for its features, user-friendliness, and adaptability.
Integration: Link registration with CRM, email marketing, and planning software for a well-coordinated event.
Pre-event communication: Communicate objectives, event details and get the team excited for the upcoming event with regular messaging.
Follow-up: Design a post-event follow-up using event registration tools to nurture relationships and gather valuable feedback.
Satisfaction review: Turn feedback into actionable next steps to improve following cycle meetings.
Engagement: Infuse engagement elements into your event strategy to captivate participants from start to finish.
VIP Treatment: Identify VIPs through registration data and treat them like the stars they are, offering exclusive perks.
Smooth check-in: No one likes to wait, especially at company event – ensure seamless check-in using QR codes, wearables and the proper software.
Looking for the best event registration software but feeling lost in a sea of options? Event planning just got easier! Dive into this curated list where the spotlight shines on top-notch event registration platforms. Whether you’re a seasoned event organizer or just dipping your toes into the planning pool, this guide offers a treasure trove of insights to help you navigate the diverse landscape of event registration tools. Discover user-friendly features, pricing insights, and unique offerings that make each platform a gem in its own right. It’s your passport to streamlined event management!
Direct Payments for Event Registration: Oveit’s emphasis on registration and instant payments is a significant strength, streamlining the registration process for both organizers and attendees. One key element is that Oveit provides registration payments for credit and debit card, ACH/bank transfers and even crypto.
Flexibility: Positioned as more flexible than other platforms, catering to a diverse range of events, from conferences to corporate events.
Smart tickets, wearables, video ticketing: Oveit showcases a few features that are not available with any other contender on this list. The highlights are smart tickets (blockchain based tickets that solve ticket fraud), wearable wristbands and badges and video ticketing (an innovative way to sell tickets in live or recorded video).
Freemium Plan: The availability of a freemium plan, allowing free event registration for up to 300 visitors, is a notable advantage, particularly for growing events. The PRO plans are easily accessible. The Business option offers full support for midsized and large events registration
Weaknesses:
Market Recognition: Despite its strengths, Oveit is one of the relative new comers in the market (being around since 2016). The market recognition appears to be relatively lower compared to old school companies.
Limited Features: Oveit focuses on providing a great registration, payments and access control platform. However, if you need event networking or logistics support, other, more expensive (and sometimes bloated) platforms could be the answer.
Comprehensive Platform: Cvent offers an all-in-one solution for event planning and marketing, including registration, venue sourcing, and analytics.
User Testimonials: Positive feedback from clients like Cornell University and Walmart Inc. adds credibility to their platform.
Robust Features: Cvent provides various features, including mobile event apps, check-in and badging, webinars, and attendee hubs, making it a versatile choice for event organizers.
Large User Base: Processing 240M+ registrations and managing 6M+ events indicates a wide user adoption, which often translates to a stable and reliable platform.
Weaknesses:
Potentially Overwhelming: The platform’s extensive features might be overwhelming for smaller events or users with simpler needs.
Expensive: The level of features and the large-scale operation may come with a higher price tag, making it less accessible for smaller organizations.
Holistic Event Experience: Bizzabo aims to provide a comprehensive event experience OS, covering various event types, from conferences to webinars.
User Reviews: Positive reviews from users like Piano.io and HubSpot on ease of use and growth support contribute to Bizzabo’s credibility.
Revenue Generation: Bizzabo emphasizes driving revenue through events, connecting them to CRM, and providing lead capture tools, catering to business needs.
Weaknesses:
Complexity for Smaller Events: The platform’s extensive features might be more than necessary for smaller events, potentially making it a complex solution for simpler needs.
Pricing Concerns: While not explicitly mentioned, the emphasis on revenue generation and enterprise features might imply a higher cost, which can be a barrier for smaller organizations.
User-Friendly Registration: Eventbrite’s three-step registration process simplifies event setup for organizers.
Ticket Customization: The ability to create various ticket types and offer discounts adds flexibility.
Social Media Integration: Seamless sharing on platforms like Facebook and Instagram enhances event visibility.
Strong Marketplace: Eventbrite sports one of the most popular ticketing and registrations marketplace with millions of users.
Weaknesses:
Pricing Complexity: While offering both free and paid plans, the variety of plans and features may be complex for users seeking simplicity.
Payments Sent after Events: While some exceptions may exist the usual customer will have to wait until the event is done to receive their funds which may prove hard for most event planners.
Custom Registration Flows: Accelevents’ focus on custom flows with conditional logic and segmentation enhances the registration experience.
Integration with CRMs: Seamless integration with CRMs and marketing automation tools facilitates real-time data utilization.
Diverse Features: Features like assigned seating, pre-event session registration, and add-on sales contribute to a comprehensive event management experience.
Weaknesses:
Pricing Information: Users might face challenges without clear pricing details, making it difficult to evaluate the platform’s affordability.
Flexible Event Management: EventMobi positions itself as the most flexible event management software, catering to various event types.
Longevity: With over 12 years in the industry and a substantial number of global events and attendees, EventMobi’s longevity is a strength.
Versatile Solutions: Offering in-person, virtual, and hybrid solutions, EventMobi caters to a broad audience.
Weaknesses:
Possibly Overcrowded Offerings: The inclusion of in-person, virtual, and hybrid solutions might lead to an overcrowded platform for users with specific needs.
Limited Specific Features Mentioned: The content provided doesn’t delve into specific features, making it challenging to assess the depth of the platform.
Online Registration Customization: Whova’s customizable event registration forms and widgets contribute to a tailored registration process.
Real-Time Reporting: The real-time reporting dashboard enhances the tracking of sales and attendance.
Event Networking: The ability for attendees to connect and network via the mobile app adds a social element to events.
Weaknesses:
Pricing Customization: Clear pricing information is not provided, potentially making it challenging for organizations to assess the platform’s cost-effectiveness.
General Observations and Recommendations:
Pricing Transparency: The lack of clear pricing details across multiple platforms is a common concern for organizations. Transparency in pricing is crucial for informed decision-making.
Feature Overload: While feature-rich platforms offer versatility, they may be overwhelming for smaller events. Event planners should assess their specific needs before opting for a platform. Sometimes less is better
User Testimonials: Platforms with positive user testimonials instill trust and confidence.
Flexibility and Freemium Plan: Oveit’s emphasis on flexibility and the availability of a freemium plan for up to 300 visitors is a unique strength, especially for growing events.
Search for differentiators: While most platforms solve the same problems with the same basic solutions, searching for factors that differentiate platforms can help event planners discover new opportunities in their very competitive field.
In summary, the choice of an event registration platform should align with the specific needs, scale, and budget of the organization. Platforms offering pricing transparency, user testimonials, and a balance of features are likely to be well-received by a broad range of users.
In 2019 we’ve worked hard to bring you the best of what we think event management can be. It’s more than ticketing and registration – we thought of new concepts to make your event and venue really stand out.
We focused on three specific areas:
cashless payments for events and venues
prepacked perks and benefits
making ticketing, registration and access control more accessible
I’ll start with number three and in the following days continue with prepacked perks and benefits and ending with cashless payments for events and venues.
Making ticketing and registration accessible to anyone
We noticed that a lot of what we offer is great for mid-sized to large events but to smaller ones it might be a bit too expensive, especially if they’re designing boutique, designer events. In these cases our current business model, where we charge a certain percentage of ticket sales is not really working, as that percentage, however small, might be to much.
At Oveit, we’re working towards a more open model where anyone can set up their own event economy. To make this possible we need to get you started, even when you can’t pay our ticketing software fees. So we made it free for small(er) events.
Small is beautiful: the free software plan for small events
After careful consideration we decided that we could offer our basic plan (ticketing and registration) for events under 300 visitors, for free. Yes, you can now get free event software for all your events under 300 attendees. This includes both paid and free events. This is our way of supporting you and our passionate community of event planners for their startup events. Just like you, we’re builders and entrepreneurs and we’re here to help you.
So what do you get with the free plan for event management?
Let’s have a look at the main features you’re getting with the free plan:
ticketing and registration: create multiple types of tickets, set different pricing points and start selling them instantly;
direct payments in your account: connect your PayPal or Stripe account and get payments directly into your account, no waiting time required;
registration forms: create registration forms for your attendees and buyers, extending the data you collect from your visitors;
seated / non-seated: easily create seating maps or just allow for general access for your events
customize follow up messages: add a personal touch to the follow up emails, after your visitors buy the tickets;
discount vouchers: an easy way to create special promotions for your visitors;
embed registration on your website: we think your registration, for your event, should be happening on your website, without competing events distracting your customers. It’s really easy to set up too: just copy and paste a short embed code;
get your team on board: easily create sub-accounts for your colleagues, whether they are checkin staff, event marketers or any other type of staff;
scanning apps for Android and iOS: the tickets are sent to your visitors by email and they can bring them with them either in printed form or digitally. Use our free apps to scan your visitors in fast and securely.
If this sounds interesting to you – check out an extended list of features for the free event app and signup now. If you registered sometimes in the past and your plan is not yet free – login to your account and go to the Pricing plan section. There you can choose the Starter account, free for up to 300 visitors.
Now I have to be open: there’s some great features that are not included in the free plan, like cashless payments or prepacked perks. Larger events (those with more than 300 visitors) also start paying after they’ve crossed the threshold. But we think this is a great start in helping you get your event off the ground.
Invite only tickets
We noticed there is a need for invite-only tickets, for all sorts of events, ranging from corporate, to conferences, to festivals.
The invitation only ticket can be easily set up in the ticket categories section by choosing “Private invitation” and entering an invite code:
Choose private invitation, enter the invite code and publish.
When your visitors will see the embedded registration widget, they can enter the invitation code in the checkout process, as seen below:
Invite only tickets claiming
Timezone settings
As Oveit has grown to be a tool used by event planners all over the world we felt the need to make it a bit more local.
At first we’ve integrated several languages (we started with English and added German, French, Spanish, Nederlands ).
But that didn’t seem to be enough. One thing that was really necessary was a time zone setting. By default, when you register now your timezone is set automatically, together with date/time display settings. You can change them in your account settings later on.
However, we know you might organize events all over the world and now there is a setting for each event to have its own date-time option, according to where it’s happening.
One more thing – what happens when you need to register visitors at the entrance?
Box office ticket sales and registration
We have been receiving requests from our users about how they could reliably register visitors at the entrance. For a long time this feature posed challenges on how can it be used reliably.
Good news – we think we cracked it. You can now use Oveit for registrations at the entrance or issuing tickets on the fly in in the box office.
We are still testing it with some of our most loyal customers so if you don’t have it – shoot us a message or contact us via live chat and we’ll make sure you can use it too.
So here’s how you start selling tickets at the entrance:
Press the + button right next to the ticket counter
Choose the type of ticket you want to generate
[ Optional ] enter the visitor details
[ Optional ] enter registration form details, if any
Generate & print ticket
That’s pretty much it in terms of ticketing and registration. We hope it makes your life easier and your events better. We’ll soon show you more details on the features we’ve been working on, especially in the prepacked perks and benefits area, as well as cashless payments.
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