Introducing Advanced Data Export for Events API – Your Event Buddy Adee

We’ve been chatting with a lot of event organizers and we discovered you need more control over your event registration data. Also – smoother connections with other systems. Guess what? We’re super excited to bring you the good news today! Oveit is leaping ahead with our newest innovation: the Advanced Data Export Engine for Events, a real game-changer for your events. It’s a bit of a tongue-twister, so let’s call it Adee for short. Like a friend, because it’s friendly and here to help.

I can’t wait to dive into why this is going to change event management for you.

At Oveit we’re passionate about making event registrations super-easy, payments smooth, and access control for your events a breeze. We believe in doing fewer things, but doing them as good as we can. And then doing them again to make them better. That’s why we prefer great connections with other tools over all-in-one rigid solutions.

AI rendition of Adee. Friendly and helpful like how it should be.

To make this happen we have rewriten our infrastructure to provide a rock-solid API, the backbone of Adee. Think of Oveit as your personal data copilot, helping you bridge event data across various platforms.

What’s the data I can work with and How does it work?

Let’s see what data you can tap into.

Customer Form

The Customer Form is where the magic starts. It’s a custom data form that your buyers fill in. It can capture anything from food preferences to T-shirt sizes or even complex data like workshop choices. Why is this important? Well, when you export this data to your CRM or marketing tools, you can personalize your attendees’ experiences and communicate with them more effectively.

Registration Form

The Registration Form data comes from your actual event-goers. This is like the Customer Form but for those who show up on the day. It’s the key to understanding who your attendees are and what they like. With this, you can tailor the event in real-time, making on-the-spot decisions to enhance the visitor experience. Or use the data later to communicate with them post event and make the next event even better.

Adee - managing event visitors data

Addons

Think of Addons as the special layers to your event burger. These are the extra benefits that come with a ticket – like merch, VIP seating, or backstage passes. By exporting this data, you can coordinate with vendors, manage inventory, and ensure exclusive perks are delivered without a hitch. Plus, you can use it to help marketing activations from your sponsors great.

Wallet Credit

The Wallet Credit is a digital balance that attendees can spend at your event. This is can help increase spending and local vendors activity. It can also work as a revenue source for you. The data here provides insights into spending habits of visitors and can work great with event wearables such as NFC wrisbtands.

Wearables work great with Adee

Customer

The Customer entity is all about the payments – billing information from buyers, whether they are individuals or a company. This intel is gold for your accounting team as well as your B2B sales team, helping to streamline invoices, and for your sales team, to identify VIP clients or companies for future events.

Voucher

Voucher data is all about the codes – vouchers, invites, referrals, affiliates, influencers. This data helps you track marketing&sales efforts and partnerships. Connect this with your marketing platforms, and you can see which channels are driving your sales.

Tickets & Badge Links

Finally, the Tickets & Badge Links help you use the tickets or personalized badges outside of Oveit. We send them their way but maybe you can use them somehow else. These links are where visitors grab their badges or tickets.

In summary, Oveit’s Advanced Data Export Engine, your friendly Adee, doesn’t just give you numbers; it offers insights into your attendees’ journey, from the moment they buy a ticket to the final goodbye. By integrating this data with other platforms, you create an ecosystem that’s in tune with your attendees’ needs, preferences, and behaviors, setting the stage for successful events that people talk about long after the lights go out.

January 23, 2024 Business events, Event management, Event registration, Event tech No comments yet

What are Cycle Meetings and How to set them up: A Short Playbook to Event Registration Success

First of all – what are cycle meetings? A cycle meeting is like a regular team meeting, happening in companies every few months or once a year. All or most departments in the company come together for a big meeting. The main goal? To talk about how things are going and plan for the future.

Imagine this as a high-level check-up. Each department presents their recent actions and achievements. The objective? Assess what’s working and identify areas that might need fine-tuning. It’s essentially a platform for refining strategies and making sure everyone is aligned with the company’s big goals.

Cycle meetings are not just about reports; they’re basically a team-building exercise. They help build a collective mindset and remind everyone how they can work together. It’s an opportunity for review and forward planning, helping the company grow and adapt.

You can picture this scenario not confined to a traditional boardroom but possibly outdoors or in a more relaxed atmosphere. Why? Because it’s easier to help build the team when everyone is relaxed but engaged.

Why cycle meetings are useful:

  • Strategic alignment: Cycle meetings serve as a compass to guide the whole organization through changes in the market;
  • Progress and challenges: These gatherings are a stage for presenting progress, dissecting key challenges, and understanding which are the next steps in how the company moves forward.
  • Team sync: By bringing all key stakeholders on board several times a year, cycle meetings ensure that everyone is in sync and can collaborate.

The key parts in making cycle meetings happen

  • Initiation and scheduling: Identify the need for a cycle meeting based on company needs and schedule regular gatherings based on the team’s availability.
  • Structure in the event setup: Conduct meetings with a well-defined agenda, encouraging open communication and collaboration among team members.
  • Improve continuously: Document decisions and action items, monitor progress, and use feedback to refine the efficiency of following meetings.

Event Registration: planning the event and making sure everything runs smoothly

  • Choose a tool to help you set up the meeting: Use a robust event registration platform like Oveit to create a centralized hub for all registration-related activities.
  • Integration with internal systems: Automate follow up, communications and others by integrating your event registration with internal planning tools, communication apps and other systems to ensure a smooth flow of information.
  • Analytics and personalization: Leverage event registration analytics for data-driven decisions, personalize VIP experiences, and targeted communication.

Your action plan for event registration Excellence

  1. Event registration: Choose a versatile event registration platform like Oveit for its features, user-friendliness, and adaptability.
  2. Integration: Link registration with CRM, email marketing, and planning software for a well-coordinated event.
  3. Pre-event communication: Communicate objectives, event details and get the team excited for the upcoming event with regular messaging.
  4. Follow-up: Design a post-event follow-up using event registration tools to nurture relationships and gather valuable feedback.
  5. Satisfaction review: Turn feedback into actionable next steps to improve following cycle meetings.
  6. Engagement: Infuse engagement elements into your event strategy to captivate participants from start to finish.
  7. VIP Treatment: Identify VIPs through registration data and treat them like the stars they are, offering exclusive perks.
  8. Smooth check-in: No one likes to wait, especially at company event – ensure seamless check-in using QR codes, wearables and the proper software.
January 18, 2024 Business events, Event registration No comments yet

Event Vouchers Decoded: Step Up your Event Game with 10 Epic Strategies

event vouchers

So, you’ve got your event lined up and wondering how to jazz it up? Event registration is ready to go buy you want something extra? Enter Oveit, the tool behind the curtain. You’ve started with event registration and payments but let’s see how you can be using discount vouchers to improve your event reach and marketing. Let’s dive into the fun:

1. Rallying multiple communities

Say goodbye to generic invites! Oveit’s voucher magic lets you personalize vouchers for different communities. You can send them a generic invite or hundreds of personalized discounts. Picture a vibrant mix of attendees, all drawn in by tailored discounts that match their vibe.

2. Group benefits for group sales

Group ticket sales means less effort and better results. Incentivise groups that buy together or teams that want to hang together at your event. Oveit’s user-friendly features turn group purchases into a community affair. Bulk discounts will have them coming in together.

3. VIP Treatment for corporate buyers

Big brands and sponsors love VIP treatment. Oveit’s voucher system lets you roll out the red carpet with exclusive offers—think VIP access and branding opportunities that’ll make them swoon. Combine this with group sales and you can tailor bigger discount vouchers for bigger orders.

4. Affiliates and influencers – Tap into their communities and track sales

With Oveit’s reporting dashboard you can see where your sales are coming from. This way you can partner up with the best influencers and track their performance. It’s a great and easy way to set up your event affiliate partnership program.

But wait, there’s more! We’re just warming up…

5. Roll out the red carpet (aka Free Tickets)

Speakers and special guests deserve the royal treatment, right? Oveit’s complimentary vouchers make them feel like absolute VIPs. It’s like gifting a golden ticket to a world of discounts.

Don’t feel like handing out too many freebies? That’s good too – set up two-for-one options and they can bring in their +1 with the price of just one ticket.

6. Exclusive ticket clubs (invite-only, please!)

Shhh… it’s an invite-only affair! Use Oveit’s magic wand … aham … interface … to create ticket categories for the elite. Personalized vouchers that whisper, “You’re part of an exclusive club.” This way specially designed ticket categories, with extra perks and addons can be easily accessed by those in the know.

7. Price slashing on autopilot (dynamic pricing FTW)

Dynamic pricing, anyone? Let Oveit handle the math—adjust discounts based on the stars’ alignment, or, you know, demand, order size, time, or audience vibe.

8. Game on with voucher gamification

Ready, set, game! Add some fun with gamified vouchers. Challenges, hunts – find clues and earn vouchers! Attendees turn into treasure hunters, all while having a blast. Set this up on your site, together with partners or from one event to another.

9. Personalized upsell

Want more? Upsell like a pro! Combine invite only tickets, addons and event vouchers because Oveit’s got those sweet vouchers for extra experiences or cool merch at the event. It’s a bargain paradise attendees won’t be able to resist.

10. Bring in the event awesomeness!

With Oveit’s magical voucher toolkit, your event transforms into a rollercoaster of excitement. VIPs, exclusive clubs, dynamic pricing disco, games, upsells—this is not just an event; it’s an experience of a lifetime!

Vouchers are more, much more than just discounts!

Oveit’s not just about slashing prices; it’s about painting your event canvas with a rainbow of experiences. Diverse crowds, exclusivity, revenue boosts, and engagement – this is your app to make your events go up into the right! Let’s rewrite the event rulebook, shall we?

January 3, 2024 Event management, Event registration No comments yet

How to set up an online registration for my event in 2024

Let’s say you want to start event registrations for your virtual or in-person event. You’ve decided to use an awesome event registration software, Oveit . But now the big question – how to start event registration?

First of all, thank you for choosing us. Our focus – making your life as easy as we can. This tutorial helps you start registering visitors right now and by the way – we even provide a free plan. Free registration or paid tickets – you can do it all using our app.

If you need a video tutorial, we made one you can see below. Otherwise – keep on reading this post.

Let’s get started.

A checklist on how to start event registration

The first thing you will see when you start your account with Oveit is a smooth, simple page guiding you to start your event:

Press that button

This part is self-explanatory. Press the “Create event” button and you will have to enter some details about your event. These details can be event name and the date it takes place in. Afterwards you can set up tickets and share the registration link with your potential visitors.

By default, Oveit automatically registers you with the free event registration plan, which allows you to register up to 300 visitors per event, on an unlimited number of events, free of any Oveit charge. If you receive payments, you will be charged a commission by PayPal or Stripe.

Oveit is a powerful tool, with extensive options that allow you to create the perfect event. Let’s have a look at some of the most important ones:

Your dashboard

Once you’ve started your first event you will get access to your Dashboard. Here you will see an aggregate of all your ticket sales and registrations, once they start happening.

Your first event might look like this

If you want to add another event press the “Create event” button or the big + sign.

How to start event registration: Your new event

Now, let’s move on to creating an actual event. You can either click on the button My events and you will be taken to the Event Management chart or you can click on Create an Event button and this will take you to the core part of Oveit.

You’ll see that creating an event is extremely easy. You have 4 main steps and two other ones in case you want to use two additional functions: Registration forms and Badge design (these are more advanced topics on how to start event registration).

The first step is named Event Settings. Here you set up general details on your event, things such as the event’s name, start and end date and where it takes place. By the way – if you host a virtual event – just add “Virtual” or “Online” in the Location/address input.

There’s several other things you can fill in. An example would be “No seating”. This means you will not have a seating map. If you need a seating map just choose “With seating” and find out here how to set up a seating chart.

You will need to add a start and end date for your event. If you’re selling tickets for a venue, such as a theme park that sells tickets all year round, just tick “Perpetual”. This will allow visitors to buy tickets whenever they feel like visiting you.

There’s several other more advanced features, such as registration forms or badges. If you need these, be sure to book a guided tour of these features.

Adding tickets to my event registration

Next steps on how to start event registration guide: tickets.

This is where you set up your types of registrations, free or paid tickets. Oveit allows all sorts of discounts and addons with your ticket but you only need to know one thing. At its basics you will just need to add one ticket, free or paid and click “Save”. This takes you to a list where you can add more tickets by clicking “New ticket”.

Sometimes you may need a more advanced ticketing setup when you start event registration. If so – contact us for a guided tour or more advanced features and benefits.

How to start event registration: checkout preferences

This is where you tweak what happens during the event registration process and/or the payment process.

Three main sections

Let’s check out these options:

The order confirmation email is where you customise the type of follow up email and its subject. This is what your customers receive after they’ve registered for your events.

Some of the content in the email is dynamic, like the order reference and the link where the customers can download their ticket. This is unique for each order. These dynamic tags can be found by pressing the little chevron above the actual email content.

Next up – the order confirmation page:

This is the section your customers see after they’ve finished purchasing your tickets and registering for your events. You can set up a custom message or redirect to a special URL, like a “Thank You” page.

Finally, some advanced options:

Based on your account type this section will have a bit more options but these are great to start with.

Registration forms for your event

No event registration is complete without its registration form. This is where you can ask visitors for details you are interested in collecting for later marketing or statistics purposes.

With Oveit you can set up special fields and get the relevant data from your customer.

How to preview your event registration

The final step in the event registration setup is the Preview and publish section:

This helps you to preview your registration widget prior to publishing it. Press publish and you are ready to go if your event is free.

After you published the event, click on share to share the event link with your guests or copy and paste the event registration widget into your website editor.

If you want to charge a ticket fee, the next step is:

Payment processor integration

If you haven’t done so already, this is where you connect your payment processor. We recommend Stripe or PayPal but depending on your location there are other payment gateways available. By connecting your payment processor you can receive payments instantly. It’s very, very simple:

  • If you use Stripe: press “Activate Stripe integration”. This takes you to your Stripe account where you can check whether you want to safely accept payments with Oveit.
  • If you use PayPal: press Activate PayPal integration: In the next step you will add your PayPal email address and name. This helps Oveit to know where to send funds paid by your customers.

All of our transactions are handled by our partners (e.g. PayPal and Stripe). Your money or your customers payment data is never stored with us.

If you haven’t done so already, you will need to fill in your billing information. As you sell directly to your visitors, they will need to know who they’re buying from. Oveit issues invoices for all purchases on your behalf. Here’s what you need to fill in, only once, as you start selling:

If this is a bit too complicated when you start your event, just reach out to us and let’s set up a call where we can guide you through the setup process, step by step. One of our customer success staff will help you get everything set up.

Final step: Copy, paste and embed your event in your website

The last step: start your event registration. All you have to do now is get the event on your website or share the event link with your guests.

  1. Point visitors to your event registration page on Oveit. Click the “Share” link and share the URL with your visitors on social media or your website.
  2. Embed the registration on your website: you will notice that every event sharing modal has two inputs with a short code section in it. One provides a light theme and one a dark theme. Just copy the code you need and paste it on your website. The embed is responsive and works with most website management software so you won’t have any problems putting it on your website in just a couple of seconds.

And that’s it! You managed to start your event registration and start receiving event registrations. Now visitors can register, purchase tickets and attend your in-person or virtual event.

December 15, 2023 Events, Oveit Features No comments yet

Why Your Event Management App Sucks: The Problem with All-in-One Platforms

Convenience means having everything in the same app, right? I beg to differ and here’s why, especially when it comes to event management:

Jack of all trades, master of none

An app that tries to be everything to everyone often ends up excelling at nothing. When a platform packs in a lot of features, from event registration to networking to virtual events and beyond, the depth and expertise in each tool decreases drastically. It’s like a Swiss Army knife with too many options – it might do the job, but it won’t do it well. Actually, when it comes to technology, the complexity is exponentially higher. The chances you will get it right on any given task are much smaller.

The standard in event experience OS – the Wenger Swiss Army 16999 Giant Knife

Maintenance is costly and you are paying for it

Maintaining a lot of features within an all-in-one platform takes a lot of effort. From understanding customer problems to designing, implementing and maintaining the solution – this is hard. You might not know this but the cost of upkeep and development is passed onto you, the end user. What’s even worse is it often results in compromised quality across the board. Developers’ focus becomes divided among numerous features, frameworks, legacy code. This draws attention from building strong, core, easy to use solutions.

Imagine investing in an event management app that promises everything from virtual events to networking capabilities to ticketing and registration. And it has a CRM. And provides hotel bookings. And they will surely come to your office riding a pink unicorn.

Sounds cool, right? Well – just think of the complexity of social networking. The 7th largest global company, a company worth more than $800 billion does just that (Yeah, that would be Meta). Think about this when the next platform says it does “networking too”. Specialized networking apps, such as Brella and Grip, focus solely on building connections, and they are great at that.

Integrate specialized tools – it’s a lot simpler now

If you choose to integrate specialized tools it will empower your experience to improve exponentially. This way you can curate the perfect suite of solution. Imagine the Avengers, but for event planning.

Instead of being tied to the limitations of an all-in-one platform, organizers can handpick tools that work great in their area.

These specialized tools can integrate into a streamlined system. This way you can use their individual strengths without compromising functionality or user experience.

Innovation comes from focus and specialization

Specialized tools are agile in adapting to evolving industry trends. They pave the way for innovation by focusing and honing in on specific problems. Unlike all-in-one platforms, which struggle to keep pace with rapid changes across multiple features, specialized tools can embrace new technologies fast. This helps your event stay at the forefront of innovation and deliver better experience.

Specialized tools for events just fit better

Think of specialized event tools like a perfectly tailored outfit—they fit just right! These tools, whether handling event registrations, payments, or access, are like having the perfect tool for each job. They make things run smoother than a greased-up slide. By being laser-focused on their specific tasks, they ensure everyone has an easier and more enjoyable time.

They’re like serving up a gourmet meal instead of a confusing buffet.

Flexibility – like yoga for events:

Specialized event tools are the yoga masters of event management – super flexible! As your event grows or changes, these tools bend and twist to fit your needs.

At Oveit, we believe in the power of focus.

While the allure of all-in-one platforms may be tempting, we are committed to building specialized tools that excel in their functions. We understand that event registration, streamlined payments, and seamless integration are vital for our part in the experience economy (that’s fancy talk for “your event”).

Our approach is simple and we think it’s powerful: we specialize, we streamline, and we connect.

Our goal is to build the perfect event registration processes and make it intuitive, flexible, secure, and efficient. Our payment solutions are designed to streamline transactions and make the attendee experience seamless and hassle-free. Additionally, our robust API empowers you to connect with other tools. This way you can create your tailored ecosystem that fits your unique event needs.

December 9, 2023 Event management, Event payments, Event registration, Event tech, Technology No comments yet