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European e-Invoicing: What Event Planners Need to Know

If you’re an event planner operating in the European Union, you’ve probably come across the requirements for e-invoicing. Electronic invoicing is now mandatory for transactions involving public authorities in many EU countries.

For those unfamiliar, European e-invoicing is a project gradually pushing companies to transition all invoicing to the digital realm. This goes beyond just replacing paper invoices with .pdf files. The initiative introduces a government-controlled online portal that stores all e-invoices. The primary goal is to assist EU members in better tax collection, especially regarding VAT, while also reducing human errors and invoicing-related costs for both private and public entities.

Although specific details of the process may differ between countries, the general rule is simple: invoices will be uploaded to a government-designed and operated online portal. They will adhere to a specific format and be accompanied by the certified electronic signature of the issuer. The recipient will access the invoice on the same portal, enhancing transparency, reducing fraud, and accelerating payment speed.

How Will European e-Invoicing Affect Event Planners?

If you operate in a European Union country, sooner or later, you’ll be impacted by the e-invoicing requirement. Initially mandatory for transactions with public administrations, it’s now expanding to cover all B2B transactions. Soon, if you sell event tickets to a company, your invoice will need to go through a digital portal. Dealing with hundreds or thousands of such invoices, the last thing you want is to manually handle this process.

Luckily, we’re here to help you. Oveit is a tool designed not only to fully automate repetitive tasks but also to seamlessly communicate with third-party apps. As you focus on creating memorable events, let our software solutions handle the crucial yet mundane tasks.

Our APIs enable easy integration with your preferred invoicing system, one that aligns with the national e-invoicing platform. Whenever someone places an order, Oveit generates an invoice on your behalf. Moreover, it can transmit that invoice (or batches of invoices) to a third-party solution, simplifying the process of importing them into the government portal.

Changes for Event Planners in Europe

Soon, all event planners throughout Europe will need to adhere to e-invoicing regulations. This new initiative aims to assist authorities in more effectively collecting VAT while reducing the environmental impact and helping companies simplify their invoicing processes.

Shortly, you’ll be required to transition B2B invoices into a government-controlled digital environment. The good news is, you won’t have to handle this manually. Fortunately, available software solutions allow you to automate the entire process effortlessly.

eFactura for Event Organizers: Oveit and Smartbill

Our goal at Oveit is to provide you with a robust event registration platform that simplifies the work and automates repetitive tasks. And invoicing can be considerably streamlined by automating it.

This article showcases the seamless process designed to keep event organizers focused on the essence of their roles, while our technology adeptly handles the complexities of compliance and invoicing after the eFactura regulations.

The Importance of Automated Invoicing for Event Organizers

For event organizers, automating the invoicing process is crucial for streamlining workflows. When your event participants place thousands of orders, manual invoicing is not an option.

Today, when efficiency and speed are essential for the success of any business, automating the invoicing process becomes crucial. It comes with many benefits, from saving time and reducing human errors to improving cash flow and improving the customer experience. In an environment where time is precious and financial management is vital, using event management solutions with an efficient invoicing automation system becomes an essential step for the growth of your business. 

While taking take of the repetitive tasks, Oveit allows you to concentrate on what truly matters; delivering unforgettable experiences to your guests.

Oveit and Smartbill: An Efficient Solution for Event Organizers

Starting this year, eFactura is mandatory in Romania for all business-to-business invoicing. Understanding the significance of this regulation, we have worked to find the best way to automate this new process. 

By integrating Oveit with Smartbill, we empower event organizers to enhance operational efficiency while staying in line with the latest legal requirements. This integration enables a seamless transition to the eFactura framework.

Through this integration, all invoices issued by Oveit for sold tickets are sent to a Smartbill account. From there, event organizers can upload them into the new system with a simple click of a button.

This integration provides an easy and quick solution to comply with the new eFactura regulations in Romania. However, different fiscal regulations apply to other regions as well. Although this article focuses on this specific integration, our APIs allow us to adapt to other similar scenarios as well. 

Oveit X Smartbill: Step by Step Integration

Once activated, the Smartbill integration will become active in your Dashboard. In the Advanced Setup menu, under Smartbill integration, you will find the required data you need to copy to Oveit.

Smartbill integration available in Oveit Dashboard

Add your email address, token, and CIF from your Smartbill menu (found under Link/API settings in your Smartbill account). 

Once you save your settings and the two accounts are interconnected, you need to set up a new invoice series on both platforms. Given that, both systems will use the same invoice series and numbering. 

And that’s it! The integration is up and running!

Now, under the Ticket sales invoices menu, you will see the Send to Smartbill button.

Oveit Dashboard - option to send invoices to Smartbill to allow event organizers to upload them into eFactura environment

Send your ticket invoices to your Smartbill account. Keep all your invoices in one place. Moreover, using the eFactura option provided by Smartbill, upload all business-to-business invoices in the virtual space. 

Comply with the new fiscal work frame with just a few clicks of a button. Use your spare time to focus on what makes you unique; the unforgettable experiences you deliver to your community. 

Contact us if you want to discuss how to automate the repetitive tasks on your events.

Your NFT Tickets for tourism are here

In the ever-evolving world of tourism, innovative technologies continue to reshape how we explore and experience travel. One such technology that holds massive promise is Non-Fungible Tokens (NFTs). These unique digital assets have the potential to revolutionize tourism, offering enhanced experiences for travelers, businesses, and local communities alike. Viscri9, a captivating location, in partnership with Oveit, is fueling this movement. They are introducing NFTs that unlock unique extra perks and adventures. Let’s dive deeper into the possibilities that await in this exciting fusion of NFTs and tourism.

To better understand NFTs in the context of tourism, it’s helpful to explore this article that focuses on the topic. In “How to Use NFTs for Tourism: Creating Better Experiences“, we explore the fundamentals of NFTs, their applications in marketing, loyalty programs, gamification, collecting travel memories, supporting the local economy, booking and registration, and even as a new form of payment. This article provides valuable insights into the broader potential of NFTs in the tourism sector.

Viscri 9 and Oveit; Revolutionizing NFTs in Tourism

At the forefront of NFT-powered tourism experiences, Viscri 9, a remarkable location, has partnered up with the Oveit. Their goal: to offer captivating NFT tickets for tourists. These NFTs include a range of extraordinary perks and immersive adventures and here is where you can buy them from. The goal: to showcase the cultural heritage and natural wonders of the Transylvania region.

Some of the perks included in the Immersive NFT Package Perks at Viscri9:

  • Introductory Course on How to Scythe
    Experience the traditional farming techniques of scything.
  • Introduction to Steelworking with Our Blacksmith
    Unleash your inner craftsman and learn the art of steelworking. Collaborate with skilled blacksmiths and experience the mesmerizing process of shaping metal.
  • Wild Plants for the Modern Forager Tour in the Forest
    Embark on a journey through the Transylvanian wilderness, guided by experts who will introduce you to medicinal plants.
  • Making Soap That Is Healthy for Your Skin
    Dive into the world of natural skincare as you create your customized soap using organic ingredients.
  • Horse Riding on the Transylvanian Hills
    Saddle up and embark on an unforgettable equestrian adventure. Explore the scenic Transylvanian hills and immerse yourself in the tranquility of nature.
  • Scenic Electric Bike Tour Between 4 Villages
    Discover the beauty of Transylvania’s countryside on an all-day electric bike tour. Pedal through panoramic paths and connect with the local culture.
  • Hiking on the Hills Surrounding Viscri
    Embark on a captivating hiking expedition. Explore the hills that surround Viscri for breathtaking views.

+ many more surprises.

Seeking authentic adventures in Transylvania?

Viscri 9’s groundbreaking use of NFTs in tourism, facilitated by Oveit, opens up a world of unparalleled experiences. By combining the unique benefits of NFTs with cultural heritage and natural landscapes, this experience offers a gateway to a new era of tourism. Embrace the power of NFTs.

Embark on a journey that blends digital innovation with real-life exploration. And discover the hidden gems of Transylvania.

Bringing NFT tickets to the Telegram App. Oveit X TON Foundation Partnership

We’re thrilled to share the exciting news of our latest partnership with TON Foundation. A groundbreaking partnership that will revolutionize experiences through event tickets!

For those of you who don’t know, we’ve dedicated our efforts to helping our partners deliver outstanding event experiences using innovative technology! From event ticketing to badge printing and cashless payments to NFT ticketing, Oveit offers the right tools for any event.

Now, through this partnership with TON, we’re taking things one step further. All with the help of smart NFT tickets.

The Power of NFT Tickets

NFT tickets, or Non-Fungible Token tickets, are the event industry’s game changers. Why? Because, unlike traditional tickets, NFT tickets are unique, indivisible digital assets stored on the blockchain, thus making them extremely powerful and offers many benefits.

NFT tickets are secure, can be verified while protecting personal data, and have the potential for collectible value. NFT tickets provide event organizers and attendees with a seamless and transparent immersive experience like never before.

Unveiling the Partnership

Our partnership with TON (The Open Network) brings an exciting proposition. We will deploy our NFT ticketing protocol on TON, leveraging their robust infrastructure to distribute tickets and mint NFT collectibles. This collaboration will unlock new possibilities in the world of event ticketing.

Introducing NFT Dynamic QR Codes in the Telegram App:

One of the groundbreaking features enabled by this partnership is the accessibility of NFT tickets through the Telegram app. Once an NFT is minted, it will be accessed as a dynamic QR code within the Telegram app’s wallet. With the help of a chatbot, the app will identify whether an individual owns an NFT ticket. The NFT ticket will be stored right within the Telegram wallet, allowing the owner to access it with just a few clicks of a button!

Connecting Event Attendees through Telegram

However, this Oveit x TON partnership goes way beyond ticketing! Through the integration with Telegram, NFT ticket holders can network with fellow attendees seamlessly.
Based on the NFT ticket, they can join event-specific chat rooms, engage in conversations, and meet like-minded individuals, creating meaningful connections among event attendees!

We aim to make it easier for event organizers to create strong communities, and this new powerful feature takes us all one step closer to achieving this goal!

Enhancing the Event Experience

By leveraging the power of NFTs and the accessibility of the Telegram app, attendees will have a seamless journey. Everything is smooth and hassle-free, from buying the ticket to entering the event venue.

The link between NFT tickets and Telegram chat rooms will help attendees connect, share experiences, and engage in meaningful conversations. Networking and building communities with ease!

Looking Ahead

This partnership will enable us to offer our users an unparalleled ticketing experience. NFT tickets are not only safe but also extremely powerful. They open doors to new, immersive experiences and are here to stay!

As we move forward, Oveit remains committed to delivering innovative solutions. Stretching the boundaries of event management and providing exceptional solutions to our users. Together with TON Foundation, we are shaping the future of event ticketing and empowering event organizers and attendees alike.

We’re reimagining the event experience through NFT tickets and the Telegram app, creating memorable and impactful events that bring people together in remarkable ways!

Stay tuned for more updates.

Granular reporting – how to get a better understanding of the attendee data

Oveit’s granular reporting allows you to gain a deeper understanding of their attendees’ registration details. And while we collect and offer any information processed through our platform, it’s impossible to export it into one single report. The level of complexity shown by our system, together with the multitude of different set-ups you can opt for, offer a merely infinite number of possibilities. Yet, throughout this article, we’ll show you how to combine various reports and have a crystal-clear image of the customer journey for each attendee.

To do it, we are going to use the following reports:

Orders – the report containing all information regarding the orders placed for your event, including the billing information and total amount paid.
Attendees – the report containing all information about the attendees associated with each of your tickets.

Now, let’s check and see how to combine this information and get a better understanding of each attendee’s journey. As you will see below, by combining this information, we will learn everything there is to know (event-related) about the people attending your experience.

Log in to your Oveit account.

Navigate to the “Reports” section. Locate and download the Orders Report for the specific event you want to analyze.
The Orders Report provides information about each order placed for the event. It includes details such as the order number, purchaser’s (individual or company) name, billing information, and the discount code used (if applicable).

Orders reports can be easily accessed from your Dashboard

Download the Attendee Report. This report is directly connected to the event for which it’s collecting data and you’ll find it right under the event for which you plan to analyze the data.
The Attendee Report provides detailed information about each attendee’s registration. It includes fields such as name, email, registration date, and any additional data collected through the registration form.

“Attendees” reports are connected to each event and can be accessed and downloaded

The attendee information we’re looking for

Now, let’s look at what we’re planning to obtain by combining information from these two reports. As all the attendee data is available through the Attendees Report, we’re probably looking to see how they registered. As Oveit allows you to set up an unlimited number of discount Vouchers (each with its own discount codes), you can track to see who used what code. How they paid, or who placed the order for a specific attendee.

Here is how Excel, through the VLOOKUP formula, helps us get the information.

Combining the event Reports using VLOOKUP

Open both the Attendee Report and the Orders Report into separate worksheets.
Both reports have a common field – the order number. This field is used to link the attendee’s information with the respective order.

In the Attendees report, in the first unfilled column, enter the VLOOKUP in the second cell. The formula should look like this: =VLOOKUP(order_number, orders_report_range, column_number, FALSE).

working with both files, we can easily import the values we’re looking for

Decoding the formula

order_number” refers to the cell containing the order number in the Attendee Report. In our case, we will select the first Order (cell B2)


orders_report_range” refers to the range of cells in the Orders Report having the order numbers and associated information. In our case, we will select the entire Orders worksheet as we want to search through all the information.


column_number” represents the column number in the Orders Report that contains the desired information you want to extract (e.g., discount code). As we are looking to extract de discount code located in column L, we will enter 12 (for the VLOOKUP formula to correctly return the value that we are looking for, we need to enter the number of the column from which we’re extracting the information). Alternatively, if we were looking to bring to the “Attendees” report the payment method for each ticket, we would look to extract information from the Payment method (column I), we would need to enter the number of the column; 10.


FALSE” ensures an exact match is found. In our case, the formula will return “0” for attendees that haven’t used a discount code, and the exact code for those that used one.

we’ve now added the discount code to the “Attendees” report

p.s. Depending on your Excel version, it’s possible that the Orders column is stored as numbers inside text cells. Please make sure that your values are stored as numbers, otherwise, the formula will be invalid.

Analyzing the Combined Data

Once you use the VLOOKUP formula, you will see the desired information (e.g., discount code) from the Orders Report corresponding to each attendee in the Attendee Report. Furthermore, you can repeat this process and combine relevant data from any two (or more) reports downloaded from our system, including cashless payments. Just imagine the level of knowledge when combining attendee demographics with purchasing habits (including products sold through our cashless payment system).