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Closed-loop payments for events and venues

When looking at the continuous development in terms of technology, it is very useful to understand and keep up with what it has to offer. For instance, the swift change from paying by using cash to the other well-known alternative, the credit card, has inspired many innovative minds to enrich and develop payment options, into unique and well-structured forms.

In this article, the focus will shift towards the closed-loop payment process that Oveit has put into place for its users. Its purpose is to explain the process of implementing a closed-loop payment system for a variety of sectors, such as events, hospitality & tourism and retail as well.

The main function of a closed loop payment system is to allow consumers to pre-load funds into a payment device, in our case those would be things such as wristbands, cards and even one’s own face.

To begin with, it is very important to identify the key players for achieving this kind of system.

Those are: 

Top-up points (cashiers)

Depending on the number of attendees, one of our team members can advise on a minimum number of top-up points needed to avoid long queues inside your event. Those points need to be strategically placed (e.g.: at the main entrance, nearby food trucks, and bars). Participants will be using the top-up points during the event to add money into their accounts with a simple tap of their hand. They can choose to add money, either by paying with cash or card at the designated credit points. Prior to the event, the organizer needs to invite users (cashiers) and choose the correct permissions, in this case, it would be ‘Event cashier’. As an event organizer, you will have access to all the financial information, but as a user, the access should be limited accordingly for security reasons.

Vendors

As expected, the credit added should obviously be spent at your event. This is where the vendors come into place. Think of food trucks, bars and any other entities that provide goods and services at your event. From the perspective of an event organizer, the process is very similar to that of creating an account for top-up points (cashiers). An invitation is required to each individual entity providing goods and services (vendors); the only thing that differs is that they would have a slightly different interface, which is designed for selling goods. The vendor will have the option to create a menu and add prices accordingly. The participants will pay for their items with a single tap and even with their faces (Oveit FacePay is our way of processing biometric payments).

Man in front of a food truck

Devices with NFC capability

To achieve a successful closed loop payment system with Oveit, the vendors as well as the cashiers should have Android smartphones with NFC reading integrated. The devices will basically take the role of POS (point of sale system), allowing the users to complete a transaction in a matter of seconds. IOS devices will very soon be able to be used as well in Oveit’s closed loop payment system.

Wristbands/Cards/Face as payment options

The majority of organizers tend to opt for NFC tag wristbands when setting up their event’s closed loop payment system. However, there are two other alternatives that Oveit has to offer and one of them is very innovative. Oveit FacePay function is the method that positively affects the attendee’s payment experience considerably. The transaction is simply confirmed with a smile and a gesture, replacing the need for wristbands or cards. There is also the option of paying with a card that has the NFC chip integrated. Some organizers might decide on choosing this one, for the simple reason that more space is available for placing ads and sponsors on a card.

Stable payment processing (both online and offline)

For achieving a closed-loop payment system, internet connection plays a crucial role. All the transactions that occur during an event require internet to be updated and transferred into Oveit’s system. However, we have managed to find a solution if internet goes down. To avoid this kind of situation, our local devices have the capacity of transferring data into the cloud. In other words, this means that Oveit’s closed-loop payment system has the capacity of working both online and offline.